Senior Finance Coordinator - NCSA

University of Illinois Urbana-Champaign; Urbana (IL); On-site; USD 70,000 - 110,000; Full time

Job summary

University of Illinois Urbana-Champaign is seeking a Fiscal Administration professional to manage monthly account statement reviews, ensuring GAAP compliance and adherence to center and university policies. The role includes supervising procurement, records management, and staff, and driving policy updates to improve financial operations.

The position focuses on maintaining funding and endowment reporting, coordinating with project teams and leadership, and resolving year-end financial matters

Responsibilities

• Manage review of monthly account statements for accuracy and GAAP/compliance with university policies.
• Supervise the center’s procurement, records management, and transactional staff; conduct annual performance evaluations.
• Develop, implement, and revise center policies to ensure compliance with university regulations and best business practices.

Job description

Duties Responsibilities

Fiscal Administration:

Manage the review of monthly account statements to assure accuracy and compliance with generally accepted accounting principles and University/center policies and procedures. Evaluate business activities to determine compliance with center and university policies, and in accordance with best business practices. Take corrective action as necessary to resolve problems independently or in conjunction with others to assure compliance with center and university requirements. Manage center procurement processes and ensure procurement rules are followed. Manage complex Center portfolios, including analyzing spending and projections. Develop financial spreadsheets and communicate financials to project teams, directorates, and NCSA Leadership. Manage the closing of center-level funds at fiscal year-end, including reviewing the appropriateness of existing expenses for the year, assisting staff with submitting final transactions, and resolving any issues before the year ends.

Supervision:

Supervise the center’s procurement, records management, and transactional staff, conduct annual performance evaluations, approve leave time, manage and implement training when necessary, across the center, and work closely with the Assistant Director of Budget and Resource Planning on employee-related issues or concerns. Identify areas to improve fiscal activity, which includes the recommendation and implementation of innovative organizational changes and procedures to improve financial operations and streamlining administrative functions to maximize and preserve resources.

Business Operations and Compliance Management:

Maintain funding payables/receivables to and from other campus units, including managing the dollar amounts of funded initiatives (MOUs/commitments) to other units and overseeing the receipt of campus funds to the center. Oversee center endowments and quasi-endowment fund reports, and record the market value gain/loss as reported by the University Foundation. Consistently evaluate the effectiveness of existing policies and how effective they are in supporting center business goals. Develop, implement, and revise center policies in conjunction with the administration as deemed necessary to ensure compliance with university regulations and best business practices.