Senior Finance Coordinator - NCSA

University of Illinois at Urbana-Champaign; Urbana (IL); On-site; USD 90,000 - 95,000; Full time

Job summary

National Center for Supercomputing Applications (NCSA) at the University of Illinois at Urbana-Champaign seeks a Senior Finance Coordinator to lead financial operations including procurement, statements reconciliation, and employee reimbursements. The role oversees a procurement and operations staff and serves as a subject matter expert on university policies and financial processes.

The position requires advanced knowledge of accounting principles, university finance systems, and strong

Qualifications

• Bachelor's degree in business or related field.
• Six years of professional business, financial, and/or managerial work experience.
• Experience in finance within a university setting.
• Experience supervising and/or leading a team.

Responsibilities

• Review monthly account statements for accuracy and GAAP compliance.
• Evaluate activities for policy compliance and take corrective action as needed.
• Oversee procurement processes and center portfolios.
• Develop financial spreadsheets and communicate financials to teams and leadership.
• Close center funds at fiscal year-end and resolve issues.

Skills

Financial management

Supervision experience

Communication skills

Education

Bachelor's degree in business administration, management, or a related field

Tools

Banner

BA4 Central shadow system

Savannah

Tableau

Microsoft Excel

Job description

Senior Finance Coordinator - NCSA

The National Center for Supercomputing Applications (NCSA) at the University of Illinois at Urbana-Champaign provides supercomputing and advanced digital resources for the nation's scientific enterprise. At NCSA, University of Illinois faculty, staff, students, and collaborators from around the globe use advanced digital resources to address and research grand challenges for the benefit of science and society. NCSA has been advancing one third of Fortune 50 companies for more than 30 years by bringing industry, researchers and students together to solve grand challenges at rapid speed and scale. This position is not eligible for any type of sponsorship for work authorization.

Job Summary

The Senior Finance Coordinator provides expertise in financial transactions, procurement, statement reconciliation, and employee reimbursements. Manages a procurement and operations staff and portfolio while serving as subject matter expert in these areas.

Duties & Responsibilities

Fiscal Administration

• Manage the review of monthly account statements to assure accuracy and compliance with generally accepted accounting principles and University/center policies and procedures.
• Evaluate business activities to determine compliance with center and university policies, and in accordance with best business practices. Take corrective action as necessary to resolve problems independently or in conjunction with others to assure compliance with center and university requirements.
• Manage center procurement processes and ensure procurement rules are followed.
• Manage complex Center portfolios, including analyzing spending and projections.
• Develop financial spreadsheets and communicate financials to project teams, directorates, and NCSA Leadership.
• Manage the closing of center-level funds at fiscal year-end, including reviewing the appropriateness of existing expenses for the year, assisting staff with submitting final transactions, and resolving any issues before the year ends.
• Serve as subject matter expert to the business office and support staff members in the areas of University policy, campus policy, and university resources.
• Manage the DCM department card manager, including establishing new cardholder accounts and verifying annual training of card holders.
• Act as a liaison between the center and other campus units to facilitate things such as budget transfers, policy sharing, and joint expenditures.

Supervision

• Supervise the center's procurement, records management, and transactional staff, conduct annual performance evaluations, approve leave time, manage and implement training when necessary, across the center, and work closely with the Assistant Director of Budget and Resource Planning on employee-related issues or concerns.
• Identify areas to improve fiscal activity, which includes the recommendation and implementation of innovative organizational changes and procedures to improve financial operations and streamlining administrative functions to maximize and preserve resources.

Business Operations and Compliance Management

• Maintain funding payables/receivables to and from other campus units, including managing the dollar amounts of funded initiatives (MOUs/commitments) to other units and overseeing the receipt of campus funds to the center.
• Oversee center endowments and quasi-endowment fund reports, and record the market value gain/loss as reported by the University Foundation.
• Consistently evaluate the effectiveness of existing policies and how effective they are in supporting center business goals. Develop, implement, and revise center policies in conjunction with the administration as deemed necessary to ensure compliance with university regulations and best business practices.

Minimum Qualifications

• Bachelor's degree in business administration, management, or a field related to the position.
• Six (6) years of professional business, financial, and/or managerial work experience.
• Experience in finance within a university setting.
• Experience supervising and/or leading a team.

Preferred Qualifications

• University procurement experience.
• Experience with University financial systems, including Banner, BA4 Central shadow system, Savannah, Tableau, and University General and Financial guidelines.
• Experience with Microsoft Excel and automated database tools.
• The University of Illinois Certified Research Administrator certification.
• Ability to evaluate routine accounting problems and analyze/interpret complex accounting records and reports.

Knowledge, Skills and Abilities

• Advanced knowledge of Generally Accepted Accounting Principles.
• Training in University or fund accounting fundamentals.
• Ability to perform detailed work involving the application of accounting theory to routine accounting problems.
• Ability to perform detailed work involving written or numerical data and make arithmetical calculations rapidly and accurately.
• Ability to complete tasks accurately, with an acute attention to detail.
• Ability to communicate effectively.
• Ability to work effectively with others, as well as independently.

Appointment Information

This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after 9/24/2026. The salary range for this position is $90,000-95,000.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on Tuesday, October 13th.

As a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact [e-mail]. For questions regarding the application process, please contact 217-333-2137.

About the University

At the University of Illinois Urbana-Champaign - the state's flagship public university and one of the world's leading research institutions - every staff member helps shape what's next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you're empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence - where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Location

Champaign-Urbana

Benefits

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

Equal Opportunity Statement

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or [e-mail].

Requisition Information

Requisition ID: 1038601

Job Category: Professional and Administrative

Apply at: https://jobs.illinois.edu