Financial Operations Supervisor

North Carolina State University; Raleigh (NC); On-site; USD 80,000 - 82,000; Full time

Benefits offered by this job

Medical, Dental, and Vision

Flexible Spending Account

Retirement Programs

Disability Plans

Life Insurance

Paid Time Off and Other Leave Programs

12 Holidays Each Year

Tuition and Academic Assistance

Job summary

North Carolina State University in Raleigh, NC seeks a Financial Operations Supervisor to lead a centralized financial operations team within CALS CORE Support. You will oversee high‑risk transactions, ensure audit readiness, and manage multi‑funding structures with a focus on accuracy and compliance.

The role reports to the Director of Business Services and emphasizes strategic leadership, staff development, and continuous improvement across AP, AR, Travel, and P-Card functions.

Qualifications

• Bachelor’s degree in accounting, finance, or related field with 12 accounting credits and 3 years supervisory accounting experience.
• Experience supervising staff and coordinating multi-funding financial operations.
• Experience with federal/state funding (USDA NIFA, Hatch, Smith-Lever) preferred.
• Strong knowledge of internal controls, auditing, and compliance.
• Ability to translate complex policies into actionable guidance.

Responsibilities

• Provide direct supervision, coaching, and performance management.
• Lead financial oversight for CALS Ledger 4 and multi-funding projects.
• Oversee reconciliations and ensure data integrity.
• Communicate policy requirements to faculty and staff.
• Drive process improvements and internal controls.

Skills

Supervisory experience

Accounting knowledge

Regulatory compliance

Internal controls

Financial analysis

Education

Bachelor’s degree in accounting, finance

Tools

PeopleSoft

Excel

Financial reporting tools

Job description

Financial Operations Supervisor

About the Department

CALS College Operations, Research Extension (CORE) Support serves as the centralized financial oversight unit for the College of Agriculture and Life Sciences, providing leadership for Business Services, Contracts and Grants, and Budget and Planning functions. Within CALS, "systems" refers to interdisciplinary groupings of departments, centers, and programs designed to support integrated teaching, research, extension, and operational collaboration across traditional academic boundaries. In financial operations roles, this structure provides the framework for managing and supporting financial activity across multiple units and funding sources.

Wolfpack Perks and Benefits

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Propositionand learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

• Medical, Dental, and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Essential Job Duties

As the Financial Operations Supervisor, you will serve as a strategic financial anchor within the College of Agriculture and Life Sciences (CALS), providing direct leadership and accounting oversight for a centralized financial operations team. Reporting to the Director of Business Services, you will safeguard the integrity, accuracy, and compliance of high-risk transactions across a complex multi-funding environment-including federal (USDA NIFA, Hatch, Smith-Lever), state, and receipt-supported funds within CALS' unique Ledger 4 structure. In this high-impact role, your expertise will directly mitigate regulatory risk, ensure audit readiness, and maintain the university's trusted financial standing.

In this role, you will turn complex accounting requirements into seamless, efficient operations. By fostering a collaborative and accountable team culture, you will empower your staff to master intricate cost principles while serving as a supportive mentor who elevates their professional growth. Your direct influence will bridge the gap between central administration and non-financial department stakeholders, translating dense federal regulations into clear, actionable guidance. Ultimately, you will drive continuous improvement, building robust internal controls that allow the college's critical research and extension programs to thrive with complete financial confidence.

Key responsibilities will fall within the following functional areas:

Leadership & Team Supervision

• Provide direct supervision, coaching, and performance management, cultivating a collaborative team culture focused on accountability, precision, and service excellence.
• Optimize Capacity: Assign, prioritize, and balance workloads across functional areas (AP, AR, Travel, P-Card) to maximize operational efficiency and maintain compliance standards.
• Design robust onboarding programs to ensure the team thoroughly understands core accounting principles, financial systems, and funding-specific requirements.
• Identify recurring operational bottlenecks and implement standardized workflows, proactively guiding corrective actions to improve team accuracy.

Financial Oversight & Transaction Review

• Review and approve complex transactions, using critical evaluation to ensure accurate accounting treatment across federal, state, and receipt-supported funds.
• Direct staff analysis of CALS' Ledger 4 project structures to guarantee correct funding source identification and regulatory framework application.
• Oversee reconciliation processes to ensure data accuracy, applying sound judgment to resolve financial discrepancies promptly.
• Serve as a key decision-maker and escalation point for ambiguous or high-risk financial and compliance issues, applying relevant accounting principles and policy precedents

Policy, Compliance & Internal Controls

• Interpret and apply complex regulatory guidelines-including USDA NIFA, Hatch, Hatch Multistate, and Smith-Lever requirements-ensuring strict allowability and allocability.
• Oversee and strengthen internal controls, including segregation of duties and documentation standards, to ensure audit readiness and mitigate compliance risk.
• Address identified control weaknesses, monitor audit findings, and implement long-term solutions to prevent recurrence.

Stakeholder Engagement & Advisory

• Communicate intricate policy requirements, financial decisions, and process changes into clear, user-friendly guidance for faculty, staff, and non-financial partners.
• Serve as a diplomatic liaison between central university offices, CORE Support, and academic departments to streamline financial operations and resolve escalated concerns.
• Represent the financial operations unit in campus-wide meetings, championing collaborative solutions for system and workflow enhancements

If you are a financial professional who enjoys leading a team, solving complex problems, and helping others navigate challenging financial and regulatory requirements, this role offers an opportunity to make a meaningful impact.. If you are a financial professional who takes pride in leading a team, solving complex problems, and providing thoughtful guidance, we invite you to apply.

Other Responsibilities

In addition to the core responsibilities of this role, there may be occasional opportunities to take on additional duties. This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the department's operations.

Position Details

• Salary: $80,000 - $82,000
• Work Schedule: Monday-Friday, 8AM-5PM
• Job Location: Raleigh, NC
• Full Time Equivalent (FTE) (1.0 = 40 hours/week): 1.00
• Appointment: 12 Month Recurring
• Position Number: 00112289
• Position Type: EPS/SAAO
• Mandatory Designation - Adverse Weather: Non Mandatory - Adverse Weather
• Mandatory Designation - Emergency Events: Non Mandatory - Emergency Event
• Department ID: 110305 - CALS Business Office
• Job Open Date: 09/02/2026
• Anticipated Close Date: 9/16/2026

Qualifications

Minimum Education and Experience

• Bachelor's degree in accounting, business, finance, or other discipline related to the area of assignment with 12 credit hours of accounting coursework and three years of professional accounting experience, of which at least one is supervisory; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Other Required Qualifications

• Direct staff performance through coaching, workload planning, prioritization, and operational coordination.
• Apply accounting principles, internal controls, and regulatory requirements to ensure accurate and compliant financial operations across multiple funding sources.
• Oversee reconciliations, financial data integrity, compliance monitoring, and corrective actions involving complex or high-risk financial activity.
• Interpret policies, accounting standards, and regulatory requirements to resolve complex or ambiguous financial and compliance issues.
• Clearly communicate financial policies and compliance requirements and translate complex financial information into actionable guidance for departments, leadership, and central offices.

Preferred Qualifications

• Financial operations experience within higher education, government, research institutions, or other complex organizational environments.
• Familiarity with federally regulated funding sources, including USDA NIFA, Hatch, Hatch Multistate, or Smith-Lever programs.
• Background overseeing financial operations across multiple functional areas, including audit processes and internal control management.
• Advanced proficiency with Excel, financial reporting tools, and enterprise financial systems such as PeopleSoft or similar platforms.
• Knowledge of centralized financial services environments and complex accounting, compliance, and reporting requirements.

Required License(s) or Certification(s)

n/a

Valid NC Driver's License required

No

Commercial Driver's License required

No

Equal Opportunity Employer

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.