Senior Finance Coordinator

UnLocal, Inc.; New York (NY); On-site; USD 70,000 - 80,000; Full time

Job summary

UnLocal, Inc. in New York City seeks a Senior Finance Coordinator to support financial operations across grants and programs. The role collaborates with Finance and Program teams to monitor budgets, process invoicing, and manage grant-related accounts payable and receivable.

The ideal candidate will ensure compliance with grant terms, support financial reporting, track expenditures, and prepare updates for timely, accurate reporting to funders and leadership.

Qualifications

• Bachelor's degree or 3–5 years in related fields.
• Strong written and verbal communication.
• Proven ability to collaborate, multitask, and meet deadlines.
• Excellent attention to detail.
• Experience with Excel/Google Sheets and QuickBooks.
• Ability to work under pressure and manage budgets.

Responsibilities

• Track invoices and ensure grant AP/AR are up to date
• Assist with managing departmental program budgets
• Assist with internal and external progress reports and financial updates
• Analyze and compile program data for reports
• Maintain audit-ready financial records and documentation
• Partner with Program Leads to monitor and manage budgets, ensuring billing accuracy, resolving discrepancies, and facilitating timely corrections to maintain fiscal accountability
• Ensure the organization is compliant with grant and funder requirements
• Ensure program deliverables are on track and coordinate with programs to ensure they are up to date
• Tracking progress towards organizational and programmatic goals
• Troubleshooting issues with the appropriate parties
• Ensure accurate, timely processing and oversight of accounts payable, vendor management, and reimbursement transactions
• Support senior leadership with special projects requiring discretion
• Attend meetings with the management bargaining committee discussing financial proposals.
• Compile UnLocal financial data and assist in preparing financial bargaining proposals.
• Other Duties as assigned

Skills

Written & verbal communication

Multitasking

Attention to detail

Collaboration

Problem solving

Education

Bachelor's degree in Business Administration/Finance/Accounting

Tools

Excel/Google Sheets

QuickBooks

Job description

Senior Finance Coordinator

Organization Overview:

UnLocal is a community-centered non-profit organization that provides direct immigration legal representation and community education to immigrant communities in New York City.

Position Summary:

UnLocal is seeking a Senior Finance Coordinator to join our team. This position will work closely with the Finance and Program teams to support the organization's financial operations, including monitoring program budgets, coordinating invoicing, and managing grant-related accounts payable and receivable.

The Senior Finance Coordinator will play a key role in ensuring compliance with grant agreements, funder requirements, and organizational financial policies. Responsibilities also include supporting financial reporting, tracking grant expenditures, and preparing financial updates and progress reports to ensure accurate, timely reporting.

Key Responsibilities:

• Track invoices and ensure grant accounts payable and receivable are up to date
• Assist with managing departmental program budgets
• Assist with internal and external progress reports and financial updates
• Analyze and compile program data for reports
• Maintain complete, audit-ready financial records and documentation
• Partner with Program Leads to monitor and manage budgets, ensuring billing accuracy, resolving discrepancies, and facilitating timely corrections to maintain fiscal accountability
• Ensure the organization is compliant with grant and funder requirements
• Ensure program deliverables are on track and coordinate with programs to ensure they are up to date
• Tracking progress towards organizational and programmatic goals
• Troubleshooting issues with the appropriate parties
• Ensure accurate, timely processing and oversight of accounts payable, vendor management, and reimbursement transactions
• Support senior leadership with special projects requiring discretion
• Attend meetings with the management bargaining committee discussing financial proposals.
• Compile UnLocal financial data and assist in preparing financial bargaining proposals.
• Other Duties as assigned

Professional Qualifications:

• Bachelor's degree in Business Administration, Finance, Accounting, or 3-5 years of experience in applicable fields
• Exceptional written and verbal skills
• Proven ability to work collaboratively, communicate effectively, multitask, and solve problems
• Excellent attention to detail
• Ability to work under pressure and ensure deadlines are met
• Intermediate to advanced familiarity with Excel/Google Spreadsheets
• Experience with Accounting software (QuickBooks)
• Moderate bookkeeping knowledge
• High level of integrity, discretion, and professionalism

Preferred, but not required, qualifications

• Demonstrated interest in the mission and values of the organization
• Experience with invoicing for government contracts and/or foundation grants
• Budgetary skills
• Basic accounting knowledge

Salary

• Full-time position
• Salary: $70,000 annually

This position primarily involves sedentary work, including extended periods of sitting, use of a computer, and communication via phone and video conferencing. Travel will be required for funder outreach or partner meetings. The position frequently moves items of up to 10 pounds across the office or into off-site locations. Occasional weekend availability is required. Reasonable accommodations will be provided to enable individuals with disabilities to perform the essential functions of the job.

This position is not in the UnLocal Bargaining Unit.

EQUAL EMPLOYMENT OPPORTUNITY

As an Equal Employment Opportunity (EEO) Employer, UnLocal, Inc. prohibits discriminatory employment actions against and treatment of its employees and applicants for employment based on actual or perceived race or color, size (including bone structure, body size, height, shape, and weight), religion or creed, alienage or citizenship status, sex (including pregnancy), national origin, age, sexual orientation, gender identity (one’s internal deeply-held sense of one’s gender which may be the same or different from one’s sex assigned at birth); gender expression (the representation of gender as expressed through, for example, one’s name, choice of pronouns, clothing, haircut, behavior, voice, or body characteristics; gender expression may not conform to traditional gender-based stereotypes assigned to specific gender identities), disability, marital status, relationship and family structure (including domestic partnerships, polyamorous families and individuals, chosen family, platonic co-parents, and multigenerational families), genetic information or predisposing genetic characteristics, military status, domestic violence victim status, arrest or pre-employment conviction record, credit history, unemployment status, caregiver status, salary history, or any other characteristic protected by law.

OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

UnLocal, Inc. is committed to a work culture of zealous advocacy, respect, diversity and inclusion, client-oriented defense, access to justice and excellent representation. We are dedicated to building a strong professional relationship with each of our clients (people), to understanding their diverse circumstances, and to meeting their needs. Our ability to achieve these goals depends on the efforts of all of us and our ability to build strong relationships with our colleagues. Every member of our community is expected to continuously learn about the dynamic, evolving, and emerging field of knowledge of identity, bias, and systemic forms of oppression and participate in productive efforts to dismantle bias in all forms.