Finance Coordinator

New York Legal Assistance Group; New York (NY); Hybrid; USD 82,000 - 87,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k

Life insurance

Long term disability

Commuter benefits

FSA

Job summary

NYLAG seeks a detail-oriented Finance Coordinator to support grant compliance, personnel cost tracking, staff funding allocations, and payroll administration within the Finance department. The Coordinator will work closely with HR, Development, and program teams to ensure accurate recording and allocation of time and salary costs to grants, contracts, and funding sources.

The role involves maintaining grant documentation, assisting with payroll processing and reconciliations, and helping prepare

Qualifications

• Bachelor's degree in accounting, finance, business administration, public administration, human resources, or a related field.
• 2-4 years of experience in nonprofit finance, grants administration, payroll, accounting, or a related field.
• Excellent Excel and Microsoft Office skills, with the ability to work accurately with large volumes of data.
• Strong organizational, analytical, problem-solving, and communication skills.
• Ability to manage multiple priorities, meet recurring deadlines, and handle confidential employee and financial information with discretion.
• Interest in nonprofit finance, grant compliance, payroll, and financial operations.

Responsibilities

• Review timecards, timesheets, time allocations, and personnel cost distributions for accuracy and compliance.
• Track salary and personnel costs charged to grants, contracts, departments, programs, and funding sources.
• Follow up on missing or inconsistent time and allocation information.
• Assist with grant billing, reimbursement requests, financial reporting, audits, and funder reviews.

Skills

Attention to detail

Organizational skills

Analytical skills

Communication skills

Ability to manage multiple priorities

Education

Bachelor's degree in Accounting, Finance, Business Administration, Public Administration, Human Resources, or related field

Tools

Excel

Microsoft Office

Rippling

ADP

Paycom

Paylocity

HRIS

Job description

About NYLAG

Founded in 1990, NYLAG is a leading civil legal services organization combatting economic, racial, and social injustice by advocating for people experiencing poverty or in crisis. Our services include comprehensive, free civil legal services, financial empowerment, impact litigation, policy advocacy, and community partnerships. NYLAG exists because wealth should not determine who has access to justice. We aim to disrupt systemic racism by serving individuals and families whose legal and financial crises are often rooted in racial inequality. NYLAG goes to where the need is, providing services in more than 150 community sites (e.g., courts, hospitals, libraries) and on our Mobile Legal Help Center. NYLAG’s staff of over 400 impacted the lives of nearly 129,000 people last year.

Job description

NYLAG seeks a detail-oriented and highly organized Finance Coordinator to support grant compliance, personnel cost tracking, staff funding allocations, and payroll administration. The position is part of the Finance department, reports to the Controller and works closely with Human Resources, Development, and program teams to ensure employee time and salary costs are accurately recorded, supported, and allocated to the appropriate grants, contracts, and funding sources.

The Coordinator will maintain grant-related personnel documentation, support grant billing and reporting, assist with payroll processing and reconciliations, and help prepare for audits and funder requests. This is an excellent opportunity for an early-career professional who enjoys working with data, systems, and cross-functional teams and is interested in nonprofit finance and grant compliance.

Duties and Responsibilities

Grant Compliance & Personnel Cost Tracking

• Review employee timecards, timesheets, time allocations, and personnel cost distributions for accuracy, completeness, and compliance with organizational and funder requirements.
• Track salary and related personnel costs charged to grants, contracts, departments, programs, and other funding sources.
• Follow up on missing, incomplete, or inconsistent time and allocation information.
• Support grant billing, reimbursement requests, financial reporting, audits, monitoring visits, and funder reviews by gathering and organizing required documentation.

Staffing, Funding Allocation & Payroll Support

• Maintain current and accurate staffing, salary, and funding allocation records supporting changes related to new hires, terminations, promotions, transfers, salary adjustments, leaves of absence, and changes in grant funding.
• Review payroll data for accuracy and consistency with approved employee changes and help resolve discrepancies in coordination with Human Resources and Finance.
• Assist with semi-monthly payroll processing in collaboration with the Payroll and Benefits Manager, including review of compensation, deductions, funding allocations, and employment status changes.
• Maintain supporting documentation for payroll and staffing changes and assist with payroll audits, 401(k) audits, and year-end payroll reporting.

Grant Documentation & Reporting

• Maintain organized electronic grant compliance files, including timesheets, payroll records, pay statements, salary information, and other personnel cost support.
• Ensure required documentation is complete, accurate, and available for reporting deadlines, audits, and funder requests.
• Help develop and maintain standardized processes for collecting and organizing grant-related personnel documentation.

Systems, Data & Process Improvement

• Maintain grant, timekeeping, staffing, funding allocation, and payroll-related spreadsheets, databases, and tracking tools.
• Reconcile information across Human Resources, payroll, timekeeping, and financial systems to identify and resolve discrepancies.
• Generate reports and provide payroll- & grant-related data to Finance, Human Resources, Development, and program teams.
• Identify opportunities to improve workflows, reporting, and data accuracy.

Qualifications

Required

• Bachelor's degree in Accounting, Finance, Business Administration, Public Administration, Human Resources, or a related field, or an equivalent combination of education and relevant experience.
• 2-4 years of experience in nonprofit finance, grants administration, payroll, accounting, or a related field.
• ExcellentExcel and Microsoft Office skills, with the ability to work accurately with large volumes of data.
• Strong organizational, analytical, problem-solving, and communication skills.
• Ability to manage multiple priorities, meet recurring deadlines, and handle confidential employee and financial information with discretion.
• Interest in nonprofit finance, grant compliance, payroll, and financial operations.

Preferred

• Experience supporting grant-funded programs, government contracts, grant billing, financial reporting, or grant compliance activities.
• Experience with payroll, timekeeping, staffing allocations, or personnel cost reporting.
• Experience using payroll, HRIS, accounting, or financial management systems such as Rippling, ADP, Paycom, Paylocity, or similar platforms.
• Experience in a nonprofit or legal services organization.

Ideal Candidate

• Detail-oriented, highly organized, and comfortable working with financial data, systems, and spreadsheets.
• Proactive, reliable, accountable, and able to meet recurring deadlines.
• Able to collaborate effectively and respond promptly across departments in a fast-paced nonprofit environment.
• Curious, process-minded, and motivated to strengthen documentation, data accuracy, and grant reporting.

NYLAG’s Commitment to Diversity and Inclusion

NYLAG is proud to be an equal opportunity employer. People of color, women, people with disabilities, immigrants, veterans, lesbian, gay, bisexual, transgender and queer people, and those with lived experiences in the communities we serve are strongly encouraged to apply.

Employment type

• Full-time

Professional Level

• Professional

Salary Range

NYLAG is a unionized workplace, and salaries are set pursuant to a collective bargaining agreement. The current salary range for this position is between $82,300 and $87,320.

Benefits

• Medical
• dental
• vision
• 401k
• life insurance
• long term disability
• commuter benefits
• flexible spending accounts (FSA) for Medical and Dependent care

NYLAG is committed to a hybrid work policy for staff whose work does not require their full-time presence in the office. NYLAG’s current policy is that most staff are required to work in NYLAG’s offices or do other in-person work at least two days each week. This policy is subject to change.