Senior Facilities Operations Leader

College of DuPage; Chicago (IL); On-site; USD 60,000 - 73,000; Full time

Benefits offered by this job

Paid time off

Tuition discounts for employees and/or

Medical, dental and vision benefits

Retirement benefits

Job summary

The College of DuPage invites applications for the role of Supervisor, Facilities Operations to support high-level administrative and analytical work. You will partner with Directors and Managers to design workflows, allocate resources, and handle sensitive information with discretion.

Responsibilities include budget monitoring, coordinating projects, overseeing the facilities call center, drafting policies, and preparing board materials for leadership.

Qualifications

• Minimum of four (4) years of high-level administrative, operational, or analytical office experience.
• Experience with independent project management and workflow oversight.
• Advanced proficiency in Microsoft Office and related enterprise software.

Responsibilities

• Assist with developing departmental procedures, workflows, and processes.
• Coordinate departmental projects, timelines, and priorities.
• Assist with budget administration, PO processing, and financial reporting.
• Supervise support staff and conduct annual evaluations.
• Manage calls and emails to the Facilities Call Center and maintain work orders.
• Draft policies and coordinate contracts with College legal counsel.
• Prepare board package information and complex reports for leadership.
• Drive process-mapping initiatives and data-driven compliance reports.
• Schedule meetings, travel, RFQs/RFPs, and manage office supplies.
• Perform high-level analytical and administrative duties as assigned.

Skills

Administrative experience

Project management

Budget administration

Data analysis

English communication

Supervisory experience

Office software

Education

Associate's Degree in Office Technology, Business Administration, Management, Public Administration, or a related field

Bachelor’s Degree in Office Technology, Business Administration, Management, Public Administration, or a related field

Equivalent combination of education/experience

Tools

Excel

Outlook

PowerPoint

Word

Adobe Acrobat

Web-based platforms

Job description

The College of DuPage invites applications for the role of Supervisor, Facilities Operations to support high-level administrative and analytical work. You will partner with Directors and Managers to design workflows, allocate resources, and handle sensitive information with discretion.

Responsibilities include budget monitoring, coordinating projects, overseeing the facilities call center, drafting policies, and preparing board materials for leadership.