Facilities Budget & Operations Lead

University of Denver; Denver (CO); On-site; USD 91,000 - 102,000; Full time

Job summary

The University of Denver’s Department of Facilities Management and Planning seeks an Assistant Director of Business & Operations to oversee daily financial, workforce, contract, and compliance functions. This senior leadership role partners with FMP leadership to ensure accurate, timely, and compliant operations campus-wide.

You will supervise staff, coordinate payroll, reporting, and system workflows across CMMS, energy management, space management, and financial systems, while driving process

Qualifications

• Bachelor's degree in business administration, finance, accounting, management, public administration, or related field (or equivalent).
• Five years of progressively responsible experience in business administration, financial management, operations, human resources, or contract administration.
• Experience with budget development, forecasting, and financial monitoring.
• Experience coordinating business processes and administrative operations.
• Supervisory or demonstrated functional leadership experience.

Responsibilities

• Manages day-to-day financial and business administration of FMP; partners on annual budget development, forecasting, financial planning, and year-end close.
• Coordinates accounting, billing, recharge activity, purchasing, expense administration, and financial reporting; reviews designated transactions.
• Provides financial and operational analysis to directors and managers to support budget management, internal controls, and audit readiness.
• Reviews contract requests and supporting documentation for completeness; tracks pending/active contracts, amendments, renewals, and change orders; maintains records.
• Coordinates workforce transactions, onboarding, separations, payroll documentation; liaison with HR on required documentation and system transactions.
• Monitors regulatory compliance requirements, supports audits, and strengthens internal controls and compliance practices.
• Develops reports, dashboards, and workflows across CMMS, energy management, vehicle management, space management, GIS, and financial systems; improves data accuracy and visibility.
• Supervises staff, coordinates administrative priorities, and maintains relationships with University partners, campus customers, and vendors.
• Maintains continuity during executive absence; escalates significant issues as needed.
• Performs other duties as assigned.

Skills

Budgeting

Financial reporting

Workforce administration

Contract workflow

Regulatory compliance

Supervisory leadership

Communication skills

Microsoft Excel

Education

Bachelor's degree in business administration, finance, accounting, management, public administration, or related field

Master's degree in business administration, finance, accounting, public administration, or related discipline

Tools

Banner

WebTMA

EnergyCAP

Job description

The University of Denver’s Department of Facilities Management and Planning seeks an Assistant Director of Business & Operations to oversee daily financial, workforce, contract, and compliance functions. This senior leadership role partners with FMP leadership to ensure accurate, timely, and compliant operations campus-wide.

You will supervise staff, coordinate payroll, reporting, and system workflows across CMMS, energy management, space management, and financial systems, while driving process