Senior Facilities Manager: Data-Driven Operations Leader

Option Care Health, Inc.; Bannockburn (IL); Hybrid; USD 100,000 - 167,000; Full time

Benefits offered by this job

Medical, Dental, & Vision Insurance

Paid Time off

Bonding Time Off

401K Retirement Savings Plan with Co.

HSA Company Match

Flexible Spending Accounts

Tuition Reimbursement

myFlexPay

Family Support

Mental Health Services

Company Paid Life Insurance

Award/Recognition Programs

Job summary

Option Care Health, Inc. is seeking a Sr. Facilities Manager to own reactive and program R&M vendor management for a multi-site portfolio. You will manage the CMMS system, budgets, emergencies, and vendor performance to keep facilities compliant and operational.

The role requires 7+ years in facilities management, CMMS experience, and strong analytical skills. This position may involve travel to sites as needed and offers a pathway to leadership within a growing healthcare services company.

Qualifications

• Bachelor's degree in facilities management, engineering, construction management, business, or related field.
• 7+ years of progressive facilities management experience across multi-site portfolios.
• Proven experience managing reactive and recurring R&M vendors and budgets.
• Hands-on CMMS experience with reporting and dashboards.
• Healthcare or regulated environment experience preferred.

Responsibilities

• Own the reactive and program R&M vendor model, including vendor selection, onboarding, performance management, escalation, and exit decisions across all trades.
• Manage reactive service delivery: ensure work orders are dispatched, prioritized, completed, and closed within defined service levels, with clear ownership, aging control, and escalation paths.
• Manage recurring program vendors (e.g., HVAC, refrigeration, generators, fire/life safety, pest control, janitorial, and exterior/snow/landscaping), ensuring services are delivered on schedule, to scope, and with documented proof of service.
• Build, write, and maintain scopes of work for recurring programs, defining service frequencies, specifications by location type, and measurable performance standards; eliminate subjective or open-ended language and lead periodic scope reviews and re-bids.
• Serve as the financial owner of the R&M program: develop and manage the annual budget, forecast and track spend by trade, location, and vendor, review and approve invoices, manage accruals with Facilities Analyst, AP, & Finance, and drive cost-avoidance and savings initiatives.
• Lead emergency management for the facilities portfolio, including severe weather preparedness, outage and flooding response, vendor mobilization, executive and site communication, and post-event recovery and reporting.
• Own CMMS discipline: ensure all work, assets, vendors, and costs are accurately captured and routed through the CMMS; define workflows, data standards, reporting, and dashboards; and partner on system configuration and continuous improvement.
• Analyze CMMS and financial data to identify trends, recurring failures, repeat-call locations, aging work orders, SLA performance, PM compliance, and spend variances; convert findings into corrective actions and recommendations.
• Establish vendor governance, including onboarding standards, insurance and compliance requirements, rate and pricing review, scorecards, and Quarterly Business Reviews (QBRs).
• Provide recurring operational and executive reporting on program performance, vendor performance, emergencies, spend versus budget, and risk.
• Serve as an escalation point for Operations and Patient Care leadership on facility issues that affect patient care or business continuity, ensuring timely communication and resolution.
• Develop standard operating procedures, checklists, and playbooks that standardize how work is requested, approved, executed, and closed out.
• Support capital planning by identifying end-of-life assets and recommending repair-versus-replace decisions based on asset history and cost data.
• Lead, coach, and develop facilities managers, coordinators and/or analysts supporting the program.

Skills

CMMS administration

Vendor management

Budget ownership

Advanced Excel

Contract & scope writing

Analytics & reporting

Education

Bachelor's degree in Facilities Management, Engineering, Construction Management, Business, or related field

Tools

Power BI

Job description

Option Care Health, Inc. is seeking a Sr. Facilities Manager to own reactive and program R&M vendor management for a multi-site portfolio. You will manage the CMMS system, budgets, emergencies, and vendor performance to keep facilities compliant and operational.

The role requires 7+ years in facilities management, CMMS experience, and strong analytical skills. This position may involve travel to sites as needed and offers a pathway to leadership within a growing healthcare services company.