Senior Facilities Coordinator - Facilities

Agence PROvidence; Portland (OR); On-site; USD 56,000 - 85,000; Full time

Benefits offered by this job

Free parking

TriMet annual pass

Tuition reimbursement

Paid Time Off

Retirement plan

Caregiver assistance

Job summary

Providence Portland Medical Center is seeking a Senior Facilities Coordinator to join our on-site team in Portland, OR. This day-shift, full-time role focuses on planning, scheduling, and tracking maintenance activities within a hospital environment.

You will work with the Plant Ops department to ensure regulatory compliance, accurate reporting, and efficient use of the CMMS while supporting quality of care. This position emphasizes reliability and teamwork in a high-stakes setting.

Qualifications

• Associate's Degree in Computer applications or Facility maintenance or 2 years of related work experience.
• 2 years' experience operating and managing computerized maintenance management applications or similar programs; and developing and generating reports from database applications.

Responsibilities

• Plan, schedule and allocate work with the department manager and designees.
• Develop and maintain processes for data collection and reporting of maintenance activities to ensure regulatory compliance.
• Manage and maintain the work order database and use the CMMS to schedule, assign and monitor work as directed.

Skills

ASSOCIATE DEGREE OR 2 YEARS EXPERIENCE

CMMS EXPERIENCE

REPORTS GENERATION

Education

Associate's Degree in Computer Applications or Facility Maintenance

Tools

CMMS software

Job description

Senior Facilities Coordinator – Providence Portland Medical Center

This posting represents Full‑Time, Day Schedule.

Benefits

• Free, convenient, and ample parking
• TriMet annual pass (Hop Fastpass) for benefit eligible staff who work within the Portland Service Area (does NOT include Wilsonville, Newberg, Seaside, Hood River, Washington State, or Medford)
• Medical Plan Assistance Program‑ provides free or reduced‑cost coverage to caregivers and their eligible dependents who qualify based on household size and income.
• Tuition reimbursement/education– includes 100% tuition paid program options; up to $5,250 per year for select undergraduate and masters degrees within Guild catalog. Required books and fees are 100% covered or reimbursable for select schools in the Guild catalog up to program funding cap
• Paid Time Off – Benefit eligible caregivers receive up to 25 days per year.
• Retirement - The Providence retirement program consists of employer match and discretionary contributions that work together with your pre‑tax (and/or Roth after‑tax) contributions to help you save for retirement.
• Lyra Caregiver Assistance program‑ Up to 25 counseling or coaching sessions per eligible member per year.

Role Overview

The Maintenance Planner works with the department manager and his/her designees to plan, schedule and allocate work in an equitable and timely manner. Develops and maintains processes for collecting data and reporting the status of testing and maintenance activities to ensure compliance with standards set by regulatory agencies. Assists the department manager and his/her designee in documenting quality of work and productivity of the assigned departments. Manages and maintains the work order database. Utilizes the computerized maintenance management program to schedule, assign and monitor work as directed by the manager or his/her designees.

Providence caregivers are not simply valued – they’re invaluable. Join our team at Providence Portland Medical Center and thrive in our culture of patient‑focused, whole‑person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Required Qualifications

• Associate's Degree in Computer applications or Facility maintenance or 2 years of related work experience.
• 2 years' experience operating and managing computerized maintenance management applications or similar programs; and developing and generating reports from database applications.

Preferred Qualifications

• Experience with facility maintenance processes in an acute care hospital.
• Experience with Joint Commission Environment of Care Standards and Center for Medicare - Medicaid Services (CMS) Conditions of Participation.

Why Join Providence?

Our best‑in‑class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities.

Accepting a new position at another facility that is part of the Providence family of organizations may change your current benefits. Changes in benefits, including paid time‑off, happen for various reasons. These reasons can include changes of Legal Employer, FTE, Union, location, time‑off plan policies, availability of health and welfare benefit plan offerings, and other various reasons.

About Providence

At Providence, our strength lies in Our Promise of \"Know me, care for me, ease my way.\" Working at our family of organizations means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others. We provide best‑in‑class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100‑year tradition of serving the poor and vulnerable.

Work Details

• Location: OR Portland 4805 NE Glisan St
• Work Location: Providence Portland Medical Ctr – Portland
• Workplace Type: On‑site
• Pay Range: $26.79 - $40.99
• Base Pay Range: Posted are the minimum and the maximum wage rates on the wage range for this position. The successful candidate's placement on the wage range for this position will be determined based upon relevant job experience and other applicable factors. These amounts are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on‑call, overtime, premiums, extra shift incentives, or bonus opportunities.
• Contract Type: Full‑time
• Shift: Day
• Department: 5001 PPMC PLANT OPS

Equal Opportunity

Providence is proud to be an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We believe diversity makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement.