Senior Facilities Assistant

University of Dayton; Dayton (OH); On-site; USD 40,000 - 55,000; Full time

Job summary

The University of Dayton's Research Institute is seeking a Senior Facilities Assistant to support various administrative and facilities management tasks. The role involves courier service, package inspection, and maintaining facility operations. Ideal candidates should have extensive experience in facilities and administrative roles, excellent communication skills, and a commitment to compliance with regulations.

Qualifications

• 4+ years experience in facilities, courier, shipping & receiving.
• Ability to work under limited supervision and complete complex tasks.
• Valid drivers license with low risk driving record.

Responsibilities

• Support facilities management, administrative and manufacturing activities.
• Assist with developing standard operating procedures within the facilities management team.
• Perform visitor security screening procedures and support customer meetings.

Skills

Communication

Organization

Problem Solving

Time Management

Customer Service

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Apply now Job No: 502845
Work Type: Staff Full Time (1500 hours or greater)
Location: Dayton, OH
Category: Research Institute Staff
Department: Sustainment Tech Transiti - 250420
Pay Grade: AC3 - Non Exempt
Advertised: May 15, 2025
Applications close: Open until filled

Position Summary:

UDRI is a national leader in scientific and engineering research, serving government, industry and nonprofit customers. UDRI contributes to the fulfillment of the University’s commitments to education, research and public service through the involvement of students, faculty and external partners. Established as the research arm of the University of Dayton in 1956, UDRI achieved $2.75 billion in cumulative sponsored research in 2020. Sponsored research for 2020 alone exceeded $169 million. UDRI is ranked first in the nation among all colleges and universities for sponsored materials research, according to the National Science Foundation. In Ohio, UDRI is number one among colleges and universities receiving contracts and grants from the Department of Defense. The Institute has a tradition of research excellence with an uncompromising commitment to providing customers with quality products while maintaining the highest ethical standards. It is keenly aware that compliance with applicable laws and regulations is an essential condition for performing its business. Its commitment to compliance is based on providing a supportive environment, the integrity of its employees, and their support of the University's policies and applicable laws and regulations of the United States.

UDRI is seeking a qualified Senior Facilities Assistant at our Dayton locations to support facilities management, administrative and manufacturing activities. The successful candidate will be responsible for divisional courier service, package inspection, vendor pick-up/drop-off, international shipping, supporting front desk and visitor sign-in, warehouse inventory and facility/administrative duties as-needed. This position will assist with developing standard operating procedures (SOP’s) within the facilities management team, support and develop basic ISO standards, administer facility purchasing, process invoices, record and maintain preventative maintenance logs, perform visitor security screening procedures, and support customer meetings and functions. Tasks will include escorting visitors, maintaining breakroom vending, communicating facility functions, organizing job communication boards, identifying facility and security improvements, writing monthly status reports, tracking calendars and schedules, etc.

Minimum Qualifications:

AC3
• High school diploma or equivalent
• 4+ years min of experience in facilities, courier, shipping & receiving and/or administrative operations
• Ability to work under limited supervision and complete complex tasks
• Ability to provide advice and guidance to staff and team members
• Effective communication (verbal and written) and interpersonal skills;
• Customer service oriented
• Demonstrated organization skills and detail oriented
• Self-motivated, and able to multi-task
• Must be a team player and able to work with and through others at all levels of the organization
• Moderate understanding of Microsoft Office programs (Word, Excel, Outlook, etc.)
• Problem solving ability
• Excellent Time Management skills
• Ability to operate material handling equipment
• Valid drivers license with low risk driving record - must qualify for University of Dayton Drivers Certification
• Due to the requirements of our research contracts with the U.S. federal government, candidates for this position must be a U.S. citizen

An AC4 must meet all AC3 minimum qualifications in addition to the qualifications listed below:
• High school diploma and a minimum of 6+ years min of experience in facilities, courier, shipping & receiving and/or administrative operations
• Associates degree in applicable field and a minimum of 4+ years min of experience in facilities, courier, shipping & receiving and/or administrative operations
• Ability to complete work with limited supervision and complete complex tasks without procedures
• Ability to provide advice and guidance to staff and team members that are complex

Preferred Qualifications:

While not everyone may possess all of the preferred qualifications, the ideal candidate will bring many of the following:

• Associates degree in applicable field
• 6+ years of directly related facilities, courier and/or shipping & receiving experience
• 4+ years administrative experience

Special Instructions to Applicants:

Special Instructions to Applicants: To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.

Closing Statement:

Informed by its Catholic and Marianist mission, the University is committed to the principles of diversity, equity, and inclusion. Informed by this commitment, we seek to increase diversity, achieve equitable outcomes, and model inclusion across our campus community. As an Affirmative Action and Equal Opportunity Employer, we will not discriminate against minorities, women, protected veterans, individuals with disabilities, or on the basis of age, race, color, national origin, religion, sex, sexual orientation or gender identity.

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The University of Dayton's Research Institute (UDRI) is seeking a highly motivated and experienced individual for the position of Senior Facilities Assistant within the Sustainment Tech Transiti division. This is an exciting opportunity to be part of a dynamic and innovative team dedicated to advancing cutting-edge research and technology. As a Senior Facilities Assistant, you will play a crucial role in ensuring the smooth operation and maintenance of our facilities.

Current Opportunities

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All positions close at 11:55 pm EST, unless otherwise noted on the posting.

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Position Department Open Date Close DateSenior Facilities Assistant Sustainment Tech Transiti - 250420 May 15, 2025 Open until filled The University of Dayton's Research Institute (UDRI) is seeking a highly motivated and experienced individual for the position of Senior Facilities Assistant within the Sustainment Tech Transiti division. This is an exciting opportunity to be part of a dynamic and innovative team dedicated to advancing cutting-edge research and technology. As a Senior Facilities Assistant, you will play a crucial role in ensuring the smooth operation and maintenance of our facilities.

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• Staff Full Time (1500 hours or greater) 1