Facilities Coordinator 930872

Equus; Louisville (KY); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading provider of workforce development services is seeking a Facilities Coordinator to support the Facilities Manager. This role involves organizing lease files, coordinating with departments, and managing property-related tasks in a remote environment. Ideal candidates are detail-oriented and organized, with proficiency in Microsoft Excel and experience in administrative support.

Qualifications

• 1-2 years of experience in an administrative, facilities, or real estate support role.
• Comfortable with email communication and document management.

Responsibilities

• Maintain and organize lease documentation and electronic files.
• Communicate with landlords and vendors regarding rent payments and maintenance issues.
• Input and update information in lease tracking spreadsheets and systems.

Skills

Attention to Detail

Email Communication

Tools

Microsoft Excel

Microsoft Outlook

Adobe Acrobat

Job description

Company Description

Creating Opportunities. Changing Lives. Equus Workforce Solutions is the most comprehensive provider of workforce development services in North America, assisting over a million job seekers and thousands of employers annually. We are drivers and collaborators for workforce systems change, including quickly adapting to changes in legislation, job seeker demographics and market and industry changes. We work every day to change lives, advance economies and help communities thrive. If this is your passion, join us. Start here. Let us take you where you want to go.

Job Description

The Facilities Coordinator provides administrative and operational support to the Facilities Manager for a national real estate portfolio. This position focuses on organizing lease files, coordinating with internal departments, tracking key property-related tasks, and communicating with landlords and vendors. The ideal candidate is detail-oriented, organized, and comfortable working independently in a remote environment.

• Maintain and organize lease documentation and electronic files
• Track lease terms, renewal dates, and property-related deadlines
• Communicate with landlords and vendors regarding rent payments, maintenance issues, and lease questions
• Coordinate with internal departments (Accounts Payable, Legal, Finance) to ensure timely payments and document routing
• Input and update information in lease tracking spreadsheets and systems
• Assist with pulling data, formatting reports, and updating trackers for the Facilities Manager
• Help manage maintenance logs and follow up on open facilities issues
• Route lease documents for signatures and approvals

Qualifications

Requirements

• 1-2 years of experience in an administrative, facilities, or real estate support role
• Strong attention to detail and follow-through
• Intermediate-level proficiency in Microsoft Excel (including sorting/filtering, formulas, and formatting)
• Comfortable with email communication and document management
• Familiarity with Microsoft Outlook, Word, and Adobe Acrobat
• Ability to work independently and support a remote team
• Must be available to work Pacific Time Zone hours

Preferred Qualifications

• Experience with MRI ProLease or similar lease/property management software
• Familiarity with commercial leasing or facilities operations
• Previous experience supporting a multi-site or national real estate portfolio

Additional Information

All your information will be kept confidential according to EEO guidelines.

Extensive standing, and sitting and continuous computer, phone, and deskwork required. Work will be primarily in a defined office environment with specified hours. Will require one on one and group interaction with individuals from a diverse range of backgrounds. Must be available for occasional out of office meetings, conferences, training, and other events as needed.

Equus Workforce Solutions is a leading provider of workforce development services in North America. With a dedicated and passionate team, Equus puts the industry's best practices to work by focusing on the development, design, and delivery of demand-driven workforce solutions.

When you join Equus, you can expect extensive learning opportunities and networking programs. But most of all you can expect to make a lasting impact on the lives of others.

At Equus we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. Equus Workforce Solutions is proud to be an Equal Opportunity Employer.All qualified applicants will receive consideration for employment without regard to race, color, gender, age, pregnancy, sexual orientation, gender identity, ancestry, religion, national origin, veteran status, physical or mental disability, or reprisal or any other characteristic protected under state, federal, or local law.