Senior Facilities Admin & Finance Leader

Jewish Board; New York (NY); On-site; USD 110,000 - 150,000; Full time

Job summary

Jewish Board in New York City is seeking a Facilities Administration & Finance Sr Manager to bridge administrative operations with capital project financial oversight. You will manage invoices, insurance renewals, and utility accounts while tracking capital expenditures and supporting audits.

The role requires strong financial acumen, organization, and collaboration across departments; the position is based at the NYC Headquarters and is full-time.

Qualifications

• High school diploma or equivalent; a 2-year business degree is strongly preferred.
• Minimum 3 years of experience in bookkeeping, project financial management, or a comparable administrative/fiscal role.
• Strong written, verbal, and interpersonal communication skills.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.

Responsibilities

• Track and manage all capital project-related expenses and ensure accuracy and compliance.
• Process facilities-related invoices and purchases through internal systems; verify alignment with project scopes.
• Maintain comprehensive spreadsheets tracking invoices, vendors, and capital project activity.
• Support audits by maintaining detailed financial records and documentation.
• Assist with process improvements and special financial initiatives.
• Open, close, and troubleshoot utility accounts; manage COI files and insurance documentation.
• Attend FDNY hearings and manage related compliance documentation.

Skills

Financial acumen

Organizational excellence

Technical proficiency

Communication

Proactive self-starter

Adaptability

Education

High school diploma or equivalent; 2-year business degree preferred

Tools

Intacct

Microsoft Excel

AI productivity tools (Copilot/Claude/ChatGPT)

Job description

Jewish Board in New York City is seeking a Facilities Administration & Finance Sr Manager to bridge administrative operations with capital project financial oversight. You will manage invoices, insurance renewals, and utility accounts while tracking capital expenditures and supporting audits.

The role requires strong financial acumen, organization, and collaboration across departments; the position is based at the NYC Headquarters and is full-time.