Senior Experiential Events Producer

Octagon; Miami (FL); On-site; USD 45,000 - 55,000; Full time

Job summary

Octagon, a global leader in sports, entertainment and experiential marketing, is seeking a dedicated hospitality events professional to join our team in Miami. You will support planning, logistics, and on-site execution across multiple elite programs for diverse clients.

Responsibilities include vendor management, budgeting, design of guest experiences, and coordinating food & beverage operations while traveling up to 35% and maintaining a high standard of service.

Qualifications

• 3+ years’ experience in related events field; past hospitality experience preferred.
• Passion for sports, entertainment, gaming, music and/or celebrity & lifestyle culture will make you a good Octagon fit
• Experience in the world of golf hospitality is a plus
• People may have accused you of being fervent; you’re so organized that a messy folder or inbox irritates you
• A standout colleague who wants to know what others are working on and wants to help
• Consider yourself a self-starter with the ability to balance multiple projects on tight deadlines simultaneously
• Form effective links with clients; Flexible and adaptable in working with various personalities
• A sense of humor and the ability to tell a good story; we like to laugh
• Excellent interpersonal skills, both written and oral
• Thrives under pressure and is outstanding at problem solving; offering creative solutions
• A go-getter, you demonstrate initiative and embrace new challenges
• Super knowledgeable in Microsoft Office suite; particularly Teams, Excel, PowerPoint, Word
• Have experience running a budget and Excel doesn’t scare you
• Though not a requirement, a second language is a plus.
• A jetsetter: bags are packed and excited at the idea of travel (approx. 35%)
• Can work weekends/holidays as needed

Responsibilities

• Lead the planning and execution of event logistics across multiple hospitality programs, ensuring every detail is thoughtfully planned and flawless executed
• Research, develop and implement creative hospitality experiences, programming ideas and premium touchpoints to elevate the overall guest experience
• Manage relationships with third‑party vendors, serving as the primary day‑to‑day contact while overseeing timelines, deliverables, budgets and execution
• Support developing décor concepts, event layouts and floor plans while identifying creative opportunities to seamlessly integrate client branding throughout the guest experience
• Own gifting execution from concept development through fulfilment, including brainstorming gift ideas, obtaining vendor quotes, managing ordering, personalization opportunities, inventory and onsite distribution
• Develop and maintain asset management including signage, printed collateral, production elements, premium giveaways and branded décor, identifying opportunities to enhance future programs
• Support budget creation, management, reconciliation, and recap
• Actively participate in all weekly status calls and other key meetings with both internal and external constituents
• Lead the planning and execution of food and beverage operations, including menu recommendations, service timing, dietary accommodation and coordination with venue and catering partners
• Prepare and distribute event status updates, execution guides, and support staff documents
• Assist with collecting event results reporting and wrap‑up report development
• Oversee administrative program elements including vendor contracts, certificates of insurance, purchase orders, vendor payments and overall documentation management
• General account management and assistance with client requests

Skills

Event Planning

Vendor management

Budgeting

MS Office

Travel readiness

Client relations

Tools

Excel

PowerPoint

Teams

Job description

Octagon, a global leader in sports, entertainment and experiential marketing, is seeking a dedicated hospitality events professional to join our team in Miami. You will support planning, logistics, and on-site execution across multiple elite programs for diverse clients.

Responsibilities include vendor management, budgeting, design of guest experiences, and coordinating food & beverage operations while traveling up to 35% and maintaining a high standard of service.