Senior Exhibits & Partnerships Coordinator

American Association for Cancer Research; Philadelphia (Philadelphia County); On-site; USD 60,000 - 75,000; Full time

Job summary

American Association for Cancer Research is seeking a Senior Exhibits Coordinator to support the Director of Exhibits in all exhibition-related duties, including meetings management, booth sales, logistics, and floorplan configuration. The role involves developing marketing plans and coordinating with sponsors and exhibitors for AACR events.

The position requires strong writing and verbal communication, excellent organization, and a professional demeanor with AACR members and partners.

Qualifications

• Minimum 5 years in meetings, exhibit management or related field.
• Strong writing and verbal communication skills.
• Highly organized with multitasking abilities.
• Professionalism with AACR members and exhibitors.
• Customer-focused with good decision making.

Responsibilities

• Support Exhibits Manager and Senior Director with booth sales and management.
• Develop exhibitor prospectus, toolkit, and marketing brochure.
• Prepare exhibitor marketing materials and timelines.
• Coordinate exhibitor communications and updates.
• Manage exhibitor lists in CRM/nonprofit cloud.
• Assist on-site logistics at Annual Meeting and conferences.
• Prepare post-meeting reports and exhibitor surveys.
• Produce monthly exhibit sales and retention reports.

Skills

Exhibits coordination

Event planning

Vendor coordination

Communication skills

Project management

Education

BA/BS degree

CEM or CMP preferred

Tools

Map Your Show

Salesforce / Nonprofit Cloud

MS Word / Excel / Adobe

Job description

American Association for Cancer Research is seeking a Senior Exhibits Coordinator to support the Director of Exhibits in all exhibition-related duties, including meetings management, booth sales, logistics, and floorplan configuration. The role involves developing marketing plans and coordinating with sponsors and exhibitors for AACR events.

The position requires strong writing and verbal communication, excellent organization, and a professional demeanor with AACR members and partners.