Senior Executive Support Specialist

eastdilsecured; Santa Monica (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Eastdil Secured Savills seeks a highly proactive Executive Administrator for our Santa Monica office. This full-time, in-person role reports to the Senior Executive Assistant to the CEO and handles calendar management, travel logistics, documentation, and confidential tasks with judgment.

The ideal candidate demonstrates discretion, reliability, and the ability to work in a fast-paced environment while supporting the CEO and leadership team directly.

Qualifications

• Bachelor’s degree preferred.
• 7+ years in a corporate environment supporting senior-level executives and travel.
• Experience handling high-sensitivity information.

Responsibilities

• Execute day-to-day tasks with speed, accuracy and follow-through.
• Maintain confidentiality with sensitive information.
• Manage calendar, travel logistics, bookings, and documentation.
• Provide in-office support to visiting executives and leadership.

Skills

Calendar management

Travel coordination

Discretion/Confidentiality

Executive support

Communication

Problem solving

MS Office & collaboration tools

iPhone proficiency

Education

Bachelor’s degree

7+ years supporting senior executives

Tools

MS Office (Outlook, Excel, Word, PowerPoint)

Microsoft Teams

Zoom

Concur

Apple iPhone apps

Job description

Eastdil Secured Savills seeks a highly proactive Executive Administrator for our Santa Monica office. This full-time, in-person role reports to the Senior Executive Assistant to the CEO and handles calendar management, travel logistics, documentation, and confidential tasks with judgment.

The ideal candidate demonstrates discretion, reliability, and the ability to work in a fast-paced environment while supporting the CEO and leadership team directly.