Senior Executive Support & Operations Partner

Biopharma Careers; Seattle (WA); Hybrid; USD 111,751,000 - 166,194,000; Full time

Benefits offered by this job

Annual bonus

Equity awards

Job summary

Vertex is seeking a Senior Administrative Assistant to support the Executive Director and Seattle Research Site Head. You will manage calendars, coordinate travel, prepare materials, and oversee events with discretion and professional diplomacy.

Role requires strong Microsoft 365 skills, experience with procurement and invoicing workflows, and a proven ability to handle sensitive information while partnering with senior leaders.

Qualifications

• Experience supporting senior leaders in a fast-paced organization.
• Ability to manage confidential information with discretion.
• Proficient with procurement, invoicing, and enterprise systems.

Responsibilities

• Serve as administrative partner to the Executive Director and site heads.
• Proactively manage complex calendars across time zones and leaders.
• Arrange travel using Concur; prepare timely expense reports and reconciliations.
• Support vendor contracts, invoicing, and budget processes.
• Coordinate meetings, events, and on-site logistics; prepare materials.

Skills

Calendar management

Travel coordination

Executive support

Microsoft 365 proficiency

Tools

Concur

Coupa

Icertis

Outlook/Teams/Word/Excel/PowerPoint

Job description

Vertex is seeking a Senior Administrative Assistant to support the Executive Director and Seattle Research Site Head. You will manage calendars, coordinate travel, prepare materials, and oversee events with discretion and professional diplomacy.

Role requires strong Microsoft 365 skills, experience with procurement and invoicing workflows, and a proven ability to handle sensitive information while partnering with senior leaders.