Executive Admin Partner to Senior Leaders

Vertex Pharmaceuticals Incorporated; Seattle (WA); Hybrid; USD 54,000 - 80,000; Full time

Benefits offered by this job

Hybrid work option

Company benefits

Job summary

Vertex Pharmaceuticals Incorporated is seeking a Senior Administrative Assistant to act as a trusted partner to the Seattle Research Site Head. You will manage calendars, travel, meetings, budgets, and vendor processes with discretion and professionalism, coordinating across Seattle and Boston sites.

The role requires handling confidential information, coordinating complex events, and supporting executives with materials and logistics while leveraging Microsoft 365 and enterprise systems.

Qualifications

• Experience supporting senior leaders in a fast-paced organization.
• Experience handling confidential matters and interacting with senior stakeholders.
• Experience with procurement, events or vendor administration, invoice workflows, and enterprise systems.
• Proficiency in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel).
• Ability to leverage AI-enabled productivity tools to improve efficiency and organization.

Responsibilities

• Serve as a primary administrative contact for supported leaders, screening and prioritizing requests.
• Build relationships with senior executives and administrative colleagues.
• Manage complex calendars across leaders, functions, sites, time zones, and external orgs.
• Use Concur to arrange travel and process expense reports and reimbursements.
• Support vendor contracts, invoicing, and basic budget administration.
• Coordinate meetings, conferences, events, and on-site logistics.

Skills

Trusted administrative partner

Confidential information handling

Procurement and vendor administration

Microsoft 365 proficiency

AI-enabled productivity tools

Project management

Strong judgment and problem solving

Communication skills

Organizational skills

Adaptability and prioritization

Tools

Concur

Coupa

Icertis

Job description

Vertex Pharmaceuticals Incorporated is seeking a Senior Administrative Assistant to act as a trusted partner to the Seattle Research Site Head. You will manage calendars, travel, meetings, budgets, and vendor processes with discretion and professionalism, coordinating across Seattle and Boston sites.

The role requires handling confidential information, coordinating complex events, and supporting executives with materials and logistics while leveraging Microsoft 365 and enterprise systems.