Senior Executive Support & Operations Coordinator

Nemours in; Wilmington (DE); On-site; USD 45,000 - 65,000; Full time

Job summary

Nemours seeks an Executive Assistant to support a senior leader (AVP/VP/SVP or Chair) by providing confidential office support, coordinating priorities, and serving as a liaison across departments in a fast-paced environment.

The role involves maintaining budget records, preparing reports and presentations, scheduling meetings, attending subcommittees, arranging travel, and ensuring policy and procedure documentation stays current.

Qualifications

• High School diploma required.
• Associate degree preferred.
• 3–5 years of related experience required.
• Experience supporting Senior Management/Executives is highly preferred.

Responsibilities

• Manages Executive priorities in planning, communication, and coordination of departmental activities.
• Supports subcommittees of the Board of Directors/Managers, including meeting attendance, minutes, and action item follow-ups.
• Prepares correspondence and reports for the executive and department.
• Maintains records for budgets, travel, and accounts payable; prepares expense reports.
• Represents the executive with internal and external contacts and coordinates travel as needed.
• Supervises other clerical staff and assists with policy development and maintenance.

Skills

Executive support

Meeting coordination

Budget management

Education

High School diploma

Associate degree

Job description

Nemours seeks an Executive Assistant to support a senior leader (AVP/VP/SVP or Chair) by providing confidential office support, coordinating priorities, and serving as a liaison across departments in a fast-paced environment.

The role involves maintaining budget records, preparing reports and presentations, scheduling meetings, attending subcommittees, arranging travel, and ensuring policy and procedure documentation stays current.