Executive Team Coordinator, Administration & Meetings

The Nemours Foundation; Wilmington (DE); On-site; USD 55,000 - 75,000; Full time

Job summary

The Nemours Foundation in Wilmington, DE seeks an experienced Executive Administrative Assistant to support senior leadership with high discretion and strong organizational skills.

You will manage calendars, prepare reports, coordinate travel, and handle confidential communications, acting as a liaison with internal teams and external partners to keep the executive office running smoothly.

Qualifications

• High School diploma required.
• 3-5 years of related experience preferred.
• Experience supporting Senior Management/Executives is highly preferred.

Responsibilities

• Manages Executive priorities in planning, communication, and coordination of departmental activities.
• May provide support to subcommittee of the Board of Directors or Florida or Delaware Board of Managers, including meeting arrangements and minutes.
• Sets up departmental meetings with agendas requiring knowledge of priorities and confidentiality.
• Prepares correspondence for the executive's signature and for internal/external distribution.
• Prepares reports and presentations for the executive and department projects.
• Maintains records for budget, purchase orders, travel, and confidential reports.
• Represents the executive with internal customers and external contacts; informs the executive of issues.
• Coordinates travel for the executive and others; may supervise other clerical staff.

Skills

Executive support

Calendar management

Travel coordination

Budgeting

Meeting minutes

Confidentiality

Communication

Liaison

Education

High School Diploma

Associate degree

Tools

Microsoft Office Suite

Email/calendar tools

Job description

The Nemours Foundation in Wilmington, DE seeks an experienced Executive Administrative Assistant to support senior leadership with high discretion and strong organizational skills.

You will manage calendars, prepare reports, coordinate travel, and handle confidential communications, acting as a liaison with internal teams and external partners to keep the executive office running smoothly.