Senior Executive Project & Operations Specialist - Hybrid

ASRC Federal; Washington (District of Columbia); Hybrid; USD 90,000 - 120,000; Full time

Job summary

ASRC Federal AFSS is seeking a Senior Project Support Specialist to support NASA's Earth Science Division at NASA Headquarters. The role provides executive, project, and operational support including travel, calendar management, and meeting coordination.

The ideal candidate will coordinate complex travel, manage executive schedules, draft communications, and maintain organizational records across Enterprise systems, ensuring data protection and efficiency in a fast-paced federal environment.

Qualifications

• Experience supporting executive leadership within a federal organization.
• Strong organizational, analytical, and project coordination skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities with competing deadlines.
• Experience coordinating executive-level meetings and events.
• Travel coordination experience for domestic and international requests.
• Attention to detail with executive documentation preparation.

Responsibilities

• Coordinate domestic and international travel using CGE with proper approvals.
• Prepare travel documents, vouchers, and estimates; monitor activities.
• Independently manage complex calendars for Executive Leadership.
• Coordinate visitor requests, foreign national visits, and escorts when needed.
• Logistics for meetings, including rooms, AV, Webex/Teams, and hybrid setups.
• Plan program and leadership meetings, events, and workshops.
• Track action items and maintain calendars and communication channels.
• Draft and format executive correspondence and briefing materials.
• Maintain SharePoint sites and protect CUI/PII in files.
• Engage NASA partners and internal/external stakeholders to support operations.

Skills

Executive support

Travel coordination

Calendar management

Document editing

Microsoft Office

Education

Bachelor's degree

Tools

CGE

PAM

NCTS

HATS

EVAMS

NAMS

SharePoint

Webex

Adobe Acrobat

Job description

ASRC Federal AFSS is seeking a Senior Project Support Specialist to support NASA's Earth Science Division at NASA Headquarters. The role provides executive, project, and operational support including travel, calendar management, and meeting coordination.

The ideal candidate will coordinate complex travel, manage executive schedules, draft communications, and maintain organizational records across Enterprise systems, ensuring data protection and efficiency in a fast-paced federal environment.