Executive Assistant & Project Coordinator

DEKA Research & Development; Manchester (NH); On-site; USD 50,000 - 70,000; Full time

Job summary

DEKA Research & Development in Manchester, New Hampshire, is seeking a highly organized administrative professional to support senior leadership and cross-functional teams. This role emphasizes executive support, calendar management, travel planning, and project coordination in a fast-paced setting.

The successful candidate will have strong communication, discretion, and organizational skills, with 0–3 years of relevant experience.

Qualifications

• Bachelor's degree preferred.
• 0–3 years of experience in administrative support, office management, executive assistance, or a related role.
• Exceptional organizational and time-management skills.
• Strong written, verbal, and interpersonal communication skills.
• Advanced proficiency in Microsoft Office, particularly Outlook, Excel, and PowerPoint.
• Impeccable judgment and discretion when handling confidential information.
• High initiative, reliability, and follow-through.
• Ability to manage multiple priorities in a complex, fast-moving environment.
• Comfort supporting a technical, engineering-driven organization.
• Must be able to work on-site at DEKA five days per week and respond to occasional urgent requests outside standard business hours.

Responsibilities

• Provide Administrative/Executive Support to leadership, including calendar management, meeting logistics, and correspondence.
• Coordinate travel arrangements, expense reports, and event planning.
• Prepare, organize, and distribute meeting materials, agendas, and follow-up notes.
• Serve as a point of contact for internal teams and external partners with professional communication.
• Maintain organized filing systems, records, and documentation.
• Anticipate leadership needs and manage details to prevent issues.
• Track project plans, deadlines, and action items across multiple workstreams.
• Support communications and follow-up between internal teams and external partners.
• Ensure commitments are tracked and completed on schedule.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Interpersonal communication

Multitasking

Initiative

Reliability

Discretion

Education

Bachelor's degree in business, communications, or a related field

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

DEKA Research & Development in Manchester, New Hampshire, is seeking a highly organized administrative professional to support senior leadership and cross-functional teams. This role emphasizes executive support, calendar management, travel planning, and project coordination in a fast-paced setting.

The successful candidate will have strong communication, discretion, and organizational skills, with 0–3 years of relevant experience.