Facilities Operations Admin Specialist

Center for Public Partnerships & Research; Topeka (KS); On-site; USD 40,000 - 42,000; Full time

Job summary

University of Kansas is seeking an Administrative Associate to support Facilities Operations within Housing & Residence Life. The role coordinates maintenance, communicates with students and staff, and manages schedules and reports to ensure spaces are ready for occupancy.

The position requires on-site work, strong organizational skills, and proficiency with Microsoft Office. Experience in higher education settings is a plus.

Qualifications

• High School diploma or GED with two years of office experience or two years of post-secondary education.
• Excellent written communication skills demonstrated in application materials.
• Experience with in-person and telephone customer service and administrative support.

Responsibilities

• Serve as primary contact for Housing & Residence Life Facilities Operations and email accounts.
• Coordinate maintenance and custodial items, directing inquiries and referrals.
• Develop project schedules and manage meetings using Outlook and regulatory reports.
• Support budget tracking and invoice processing for projects.
• Coordinate supplies, manage budgets, and ensure proper cost centers.
• Maintain records for audits and building systems compliance.

Skills

Excellent written communication

In-person & telephone communication

Microsoft Office proficiency

Education

High School diploma or GED equivalency

Two years of post-secondary education

Tools

Microsoft Office Suite

Job description

University of Kansas is seeking an Administrative Associate to support Facilities Operations within Housing & Residence Life. The role coordinates maintenance, communicates with students and staff, and manages schedules and reports to ensure spaces are ready for occupancy.

The position requires on-site work, strong organizational skills, and proficiency with Microsoft Office. Experience in higher education settings is a plus.