Onsite Administrative Associate for Engineering Dept

Center for Public Partnerships & Research; Topeka (KS); On-site; USD 36,000 - 44,000; Full time

Job summary

University of Kansas seeks an Administrative Associate to support the Mechanical Engineering Department’s day-to-day activities, including front desk duties, scheduling, and clerical tasks. The role covers coordination for candidate interviews, events, and essential communications.

The position primarily operates on-site with limited remote work by mutual agreement, and requires strong written communication and office software skills. Salary starts around $40k and grows with experience.

Qualifications

• High School diploma or GED plus two years of office experience.
• Experience with MS Word, PowerPoint and Excel.
• Strong written communication skills as demonstrated in application materials.

Responsibilities

• Provide front desk reception and support for faculty, staff, and students.
• Coordinate schedules, room logistics, and event-related tasks.
• Assist the Department Chair with correspondence and records.
• Process travel requests and procurement in KU purchasing system.
• Supervise student hourly workers and approve timesheets.
• Make arrangements for the Mechanical Engineering Spring Banquet.
• Assist in sharing calendars, minutes, and notices for the department.

Skills

Strong written communication

Education

High School diploma or GED equivalency

Two years of post-secondary education

Tools

MS Word

PowerPoint

Excel

Job description

University of Kansas seeks an Administrative Associate to support the Mechanical Engineering Department’s day-to-day activities, including front desk duties, scheduling, and clerical tasks. The role covers coordination for candidate interviews, events, and essential communications.

The position primarily operates on-site with limited remote work by mutual agreement, and requires strong written communication and office software skills. Salary starts around $40k and grows with experience.