Senior Executive Assistant — Travel & Strategic Admin

Sphere Entertainment Group, LLC; Bozeman (MT); On-site; USD 65,000 - 90,000; Full time

Job summary

Sphere Entertainment Co. is seeking a Senior Administrative Assistant to provide comprehensive support to senior leadership and their teams. The role requires independence, organization, and the ability to manage shifting schedules and confidential information.

You will coordinate meetings, travel, and expenses, liaise across departments, and help maintain high-level collaboration within a fast-paced, high-touch environment at MSG with on-site responsibilities.

Qualifications

• Minimum of 5+ years experience supporting Senior executives in a matrixed organization.
• Demonstrated ability to manage calendars with diplomacy and tact.
• Ability to anticipate needs and prioritize multiple concurrent tasks.

Responsibilities

• Coordinate Executives’ meetings and schedules in a shifting calendar.
• Collaborate with other Admins to ensure team members have necessary information.
• Serve as liaison across internal departments for smooth communication.
• Track action items and follow-up tasks to ensure timely completion.
• Prepare travel and expense reports using Concur or comparable software.
• Organize and maintain executive documents with proper version control.
• Support events and high-priority engagements with MSG teams as needed.
• Maintain highly confidential and proprietary information with discretion.

Skills

Strong organizational skills

Detail-oriented

Ability to multi-task

Strategic thinking

Discretion and confidentiality

Tools

Concur

Microsoft Outlook

Excel

Word

PowerPoint

Teams

Slack

Zoom

Google Workspace

Job description

Sphere Entertainment Co. is seeking a Senior Administrative Assistant to provide comprehensive support to senior leadership and their teams. The role requires independence, organization, and the ability to manage shifting schedules and confidential information.

You will coordinate meetings, travel, and expenses, liaise across departments, and help maintain high-level collaboration within a fast-paced, high-touch environment at MSG with on-site responsibilities.