Senior Administrative Assistant

Sphere Entertainment Group, LLC; Bozeman (MT); On-site; USD 65,000 - 90,000; Full time

Job summary

Sphere Entertainment Co. is seeking a Senior Administrative Assistant to provide comprehensive support to senior leadership and their teams. The role requires independence, organization, and the ability to manage shifting schedules and confidential information.

You will coordinate meetings, travel, and expenses, liaise across departments, and help maintain high-level collaboration within a fast-paced, high-touch environment at MSG with on-site responsibilities.

Qualifications

• Minimum of 5+ years experience supporting Senior executives in a matrixed organization.
• Demonstrated ability to manage calendars with diplomacy and tact.
• Ability to anticipate needs and prioritize multiple concurrent tasks.

Responsibilities

• Coordinate Executives’ meetings and schedules in a shifting calendar.
• Collaborate with other Admins to ensure team members have necessary information.
• Serve as liaison across internal departments for smooth communication.
• Track action items and follow-up tasks to ensure timely completion.
• Prepare travel and expense reports using Concur or comparable software.
• Organize and maintain executive documents with proper version control.
• Support events and high-priority engagements with MSG teams as needed.
• Maintain highly confidential and proprietary information with discretion.

Skills

Strong organizational skills

Detail-oriented

Ability to multi-task

Strategic thinking

Discretion and confidentiality

Tools

Concur

Microsoft Outlook

Excel

Word

PowerPoint

Teams

Slack

Zoom

Google Workspace

Job description

Sphere Entertainment Co. is a leader in immersive experiences, technology and media. The Company includes Sphere, an experiential medium powered by advanced technologies. The first Sphere opened in Las Vegas, with a second venue planned for Abu Dhabi. In addition, the Company includes MSG Networks, which operates two regional sports and entertainment networks, MSG Network and MSG Sportsnet, as well as a direct-to-consumer and authenticated streaming product, MSG+, delivering a wide range of live sports content and other programming. More information is available at www.sphereentertainmentco.com.

Who are we hiring?

Sphere Entertainment seeks a Senior Administrative Assistant to provide comprehensive administrative support to senior leadership and their teams. Acting with considerable independence and intellectual curiosity, the Senior Administrative Assistant will maintain a close and highly responsive relationship to the day-to-day activities of the business.

The Senior Administrative Assistant may also be called upon to support additional executives or departments as needs arise, ensuring seamless coverage and continuity of operations across the organization.

What will you do?

• Coordinate and arrange Executives’ meetings and schedules in an always shifting schedule.
• Work collaboratively and efficiently with the other Administrative Assistants to ensure all team members have the necessary information.
• Serve as liaison across multiple internal departments to ensure smooth communication.
• Track meeting action items and follow-up tasks to ensure timely completion.
• Anticipate all contingencies and be strategic in prioritizing tasks undertaken.
• Prepare travel and expense reports on a timely basis using Concur or a comparable program.
• Support the team by conducting helpful tasks including printing documents, light database entry, ordering of meals and office supplies.
• Organize and maintain documents for executive use with proper version control.
• Work as part of a high touch team by providing regular communication and fostering a high level of collaboration, teamwork and cooperation.
• Coordinate detailed meeting logistics including materials, instructions, and A/V setup.
• Carry out regular and continual review of emails, phone calls, and other forms of correspondence and then identify the appropriate follow up action.
• Prepare comprehensive event and travel itineraries and contact lists specific to each trip and orchestrate all necessary arrangements.
• Manage highly confidential, and proprietary information with discretion and the utmost level of confidentiality.
• Support all logistics, correspondence, scheduling, and coordination for high priority team events and engagements; this includes internal off-sites and external client events (in partnership with MSG teams) to support team needs.
• Manage document archiving and improving internal processes.
• Provide exceptional experiences for our guests, partners, and team members, including by adhering to our appearance and presentation guidelines while on-site.
• Various ad-hoc projects to support company initiatives.

What do you need to succeed?

• Minimum of 5+ years experience supporting Senior executives in a matrixed organization, preferably within the tech, media, or entertainment industries.
• Must be well-organized, detail-oriented, and able to multi-task as a strategic thinker capable of foreseeingimpactof simultaneous projects.
• Experience managing a highly changeable calendars with extreme tact, strict attention to detail, diplomacy and sound judgement.
• Demonstrated ability to quickly learn the organizational structure and successfully execute the objectives of the team in a complex and ambiguous environment.
• Able tomaintain confidentiality and professionalism at all times.
• Experience with Concur or a comparable platform for expenses and travel.
• Must be energetic, positive, outgoing, and resourceful.
• Proficient in Microsoft Outlook, Excel, Word, PowerPoint, Teams, Slack, Zoom, and Google Workspace.

Special Requirements

• Light travel possible in this role
• Availability to work outside of normal business hours to accommodate required schedules.

#LI-Onsite

Pay Range

$65,000—$90,000 USD

At MSG, we recognize the importance of upskilling employees’ talents and strengths so they can drive their careers forward. We are proud to offer a robust set of tools and resources to help employees understand their interests and purpose, harness their talents and obtain the skills they need to reach the next step in their careers. Growth and longevity for our employees are top priorities here.

We value diversity and are looking for extraordinary employees of all backgrounds! MSG is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, sexual and reproductive health choices, national origin, citizenship, age, genetic information, disability, or veteran status. MSG complies with all applicable federal, state, and local laws governing nondiscrimination, including considering requests for reasonable accommodations as required.