Senior Executive Assistant to Wealth Management Leadership

Calamos Investments; Naperville (IL); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health benefits

Paid time off

401(k) and profit sharing

Parental leave

Job summary

Calamos Investments seeks a Senior Executive Assistant to serve as a trusted partner to the Calamos Wealth Management executive team. You will provide high-level administrative support to the Head of Wealth Management and Leadership Team, managing calendars, travel, communications, and confidential matters with discretion.

You will coordinate onboarding for new team members, prepare executive agendas, and oversee office operations and vendor relations across Naperville and Chicago locations.

Qualifications

• Minimum 7 years of high-level administrative experience, including 5+ years of C-level executive support.
• Financial services industry experience preferred.
• In-office position across Naperville and Chicago offices.

Responsibilities

• Provides executive support to the Head of Wealth Management and leadership team, handling confidential matters with discretion.
• Manages complex calendars across time zones and coordinates domestic travel.
• Prepares and processes expense reports, invoices, and coordination with accounting.
• Supports onboarding and logistics for new team members and coordinates client meeting logistics.
• Oversees office operations, vendor relationships, and reception duties for CWM leadership.

Skills

C-level support

Executive support

Calendar management

Travel coordination

Microsoft Office

Communication skills

Financial services experience

Adaptability under pressure

Education

Bachelor's degree

Business degree

Tools

Concur

Microsoft Dynamics

Job description

Calamos Investments seeks a Senior Executive Assistant to serve as a trusted partner to the Calamos Wealth Management executive team. You will provide high-level administrative support to the Head of Wealth Management and Leadership Team, managing calendars, travel, communications, and confidential matters with discretion.

You will coordinate onboarding for new team members, prepare executive agendas, and oversee office operations and vendor relations across Naperville and Chicago locations.