Senior Executive Assistant to VP Office

VSP Vision; Rancho Cordova (CA); On-site; USD 25,000 - 40,000; Full time

Job summary

VSP Vision in Rancho Cordova, CA seeks an experienced confidential administrative assistant to the Executive's Office. You will draft high-level correspondence, manage schedules, handle escalations, and coordinate travel.

This role requires discretion, strong writing, and proficiency with MS Office. You will liaise with internal and external contacts, prepare reports and presentations, and support executive-level projects while maintaining organized records.

Qualifications

• Four years of high-level administrative experience with at least two years providing complex secretarial support or the equivalent.
• Demonstrated ability to support a vice president or above (E1 - E3) greater than 50% of the time.
• Demonstrated ability to represent the executive in a professional manner to internal and external audiences.
• Type 30 wpm
• Demonstrate experience working with confidential and sensitive information.
• Proficient with spreadsheet, word processing, and presentation applications.
• Strong verbal and written communication skills.
• Strong business acumen skills.
• Ability to meet tight deadlines.
• Ability to be flexible.
• Ability to understand and follow department and company policies and procedures.

Responsibilities

• Compose and release a variety of high-level correspondence to ensure timely, effective, professional correspondence from the Executive's Office
• Act as the Executive's liaison with internal and external contacts, to ensure routine questions or problems are answered timely and effectively
• Receive, track, and follow up on the resolution of escalations to the Executive
• Type correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed to ensure effective, accurate, and timely correspondence
• Perform confidential administrative functions such as assembling reports or proposals for internal and external use
• Prepare routine and non-routine reports to ensure timely, effective distribution of information
• Support departmental projects by gathering information and tracking status
• Support the development of departmental presentations by gathering information, preparing handouts, preparing PowerPoint presentations, and preparing text
• Transcribe and distribute minutes of important meetings to maintain records and ensure effective, timely communication to relevant parties
• Manage and maintain departments' records/files to ensure the security and confidentiality of the files
• Maintain calendars, schedule meetings and appointments, and arrange travel and hotel accommodations to ensure effective time management

Skills

Executive support

Secretarial support

Confidential information handling

Communication skills

MS Office

PowerPoint

Typing 30 wpm

Tools

MS Office

PowerPoint

Excel

Word processing

Job description

VSP Vision in Rancho Cordova, CA seeks an experienced confidential administrative assistant to the Executive's Office. You will draft high-level correspondence, manage schedules, handle escalations, and coordinate travel.

This role requires discretion, strong writing, and proficiency with MS Office. You will liaise with internal and external contacts, prepare reports and presentations, and support executive-level projects while maintaining organized records.