Senior Executive Assistant to VP & Directors

McLaren Health Care; Flint (MI); On-site; USD 45,000 - 65,000; Full time

Job summary

McLaren Health Care is seeking an Executive Assistant in Michigan to provide administrative support to the assigned VP and Directors. The role involves handling confidential information, preparing agendas, presentations, and documents, and managing calendars and travel arrangements.

You will screen calls, coordinate department activities, maintain calendars, and support staff with meetings and reports while upholding professional service standards for internal and external customers.

Qualifications

• High school diploma.
• Seven years of progressively more responsible administrative assistant experience supporting large corporate departments.
• Associate Degree in business, health care or related field.
• Five years experience in progressively more responsible administrative assistant roles.
• Three years of experience working in Health Care.
• Executive Assistant Certification.

Responsibilities

• Screens incoming calls and daily correspondence and responds as needed.
• Coordinate and assist with all department activities and meetings.
• Responsible for maintaining the calendar for the VP and Directors.
• Acts as custodian of confidential files for legal documents, contracts, reports, letters and budgets as requested.
• Processes all timekeeping for staff, expense reimbursements and other supply costs that can be resolved independently.
• Develop and prepare presentations, manuals, letters, brochures, newsletters and other documents as requested.
• Arrange complex and detailed travel plans and itineraries; compile documents for travel-related meetings.
• Provides service excellence standards and responds promptly, professionally and courteously to all customers’ needs.
• Other duties as assigned or when necessary to maintain efficient operations of the department and the Company as a whole.

Education

High school diploma

Associate Degree in business, health care or related field

Executive Assistant Certification

Job description

McLaren Health Care is seeking an Executive Assistant in Michigan to provide administrative support to the assigned VP and Directors. The role involves handling confidential information, preparing agendas, presentations, and documents, and managing calendars and travel arrangements.

You will screen calls, coordinate department activities, maintain calendars, and support staff with meetings and reports while upholding professional service standards for internal and external customers.