Executive Assistant - Foundation

McLaren Health Care; Flint (MI); On-site; USD 55,000 - 85,000; Full time

Job summary

McLaren Health Care seeks an Executive Assistant to support the VP and Directors with confidential and complex administrative tasks. Responsibilities include scheduling, data preparation, and document creation, while ensuring timely, professional correspondence and presentation materials.

The role requires handling calls, coordinating department activities, travel arrangements, and maintaining calendars within a large health system.

Qualifications

• High school diploma required.
• Seven years of progressively responsible administrative assistant experience supporting large corporate departments.
• Alternatively, an Associate Degree with five years of related experience in a fast-paced environment.

Responsibilities

• Screens calls and daily correspondence and responds as needed.
• Coordinate and assist with department activities and meetings.
• Maintain the calendar for the VP and Directors.
• Custodian of confidential files for legal documents, contracts, reports and budgets.
• Process timekeeping, expense reimbursements and other costs.
• Develop and prepare presentations, letters, brochures and newsletters.
• Arrange travel plans and itineraries for meetings.
• Provide service excellence and respond to customer needs.
• Other duties as assigned to maintain efficient operations.

Skills

Administrative support

Calendar management

Communication skills

Education

High school diploma

Associate Degree in business, health care or related field

Job description

The McLaren system includes 12 hospitals across the state, ambulatory surgery centers, imaging centers, a 730-member employed primary and specialty care physician network, commercial and Medicaid HMOs covering more than 242,000 Michigan lives, home health, infusion and hospice providers, pharmacy services, a clinical laboratory network, and a wholly owned medical malpractice insurance company. McLaren operates Michigan's largest network of cancer centers and providers, anchored by the Karmanos Cancer Institute, a National Cancer Institute-designated comprehensive cancer center. McLaren has 20,000 full-, part-time and contracted employees and more than 93,000 network providers throughout Michigan.

The Executive Assistant is responsible for providing administrative support to the assigned VP and Directors. Work performed may include a broad range of complex responsibilities involving confidential or technical information, assembling and analyzing information and data in written and electronic form, scheduling meetings and preparing agendas, presentations and documents along with maintaining calendar and appointment schedules.

Essential Functions and Responsibilities:

• Screens incoming calls and daily correspondence and responds as needed
• Coordinate and assist with all department activities and meetings.
• Responsible for maintaining the calendar for the VP and Directors.
• Acts as custodian of confidential files for legal documents, contracts, reports, letters and budgets as requested
• Processes all timekeeping for staff, expense reimbursements and other supply costs that can be resolved independently
• Develop and prepare presentations, manuals, letters, brochures, newsletters and other documents as requested and willingly provides support to other staff members when necessary.
• Arrange complex and detailed travel plans and itineraries; compile documents for travel-related meetings.
• Provides service excellence standards and responds promptly, professionally and courteously to all customers’ needs
• Other duties as assigned or when necessary to maintain efficient operations of the department and the Company as a whole

Required:

• High school diploma
• Seven years of experience in progressively more responsible administrative assistant roles supporting large corporate departments in a fast-paced environment

OR

• Associate Degree in business, health care or related field.
• Five years experience in progressively more responsible administrative assistant roles supporting large corporate departments in a fast-paced environment

Preferred:

Three years of experience working Experience working in Health Care

Additional Information

• Schedule: Full-time
• Daily Work Times: 8:00 a.m. - 5:00 p.m.
• On Call: No

McLaren Health Care is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identification, age, sex, marital status, national origin, disability, genetic information, height or weight, protected veteran or other classification protected by law.

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McLaren Health Care is an Equal Opportunity Employer. Qualified applicants will receive consideration for employmentwithout regard to race, color, religion, sexual orientation, gender identification, age, sex, marital status,national origin, disability, genetic information, height or weight, protected veteran or other classificationprotected by law.