Executive Assistant - McLaren Medical Group Corporate Office

McLaren Health Care; Flint (MI); On-site; USD 45,000 - 65,000; Full time

Job summary

McLaren Health Care is seeking an Executive Assistant in Michigan to provide administrative support to the assigned VP and Directors. The role involves handling confidential information, preparing agendas, presentations, and documents, and managing calendars and travel arrangements.

You will screen calls, coordinate department activities, maintain calendars, and support staff with meetings and reports while upholding professional service standards for internal and external customers.

Qualifications

• High school diploma.
• Seven years of progressively more responsible administrative assistant experience supporting large corporate departments.
• Associate Degree in business, health care or related field.
• Five years experience in progressively more responsible administrative assistant roles.
• Three years of experience working in Health Care.
• Executive Assistant Certification.

Responsibilities

• Screens incoming calls and daily correspondence and responds as needed.
• Coordinate and assist with all department activities and meetings.
• Responsible for maintaining the calendar for the VP and Directors.
• Acts as custodian of confidential files for legal documents, contracts, reports, letters and budgets as requested.
• Processes all timekeeping for staff, expense reimbursements and other supply costs that can be resolved independently.
• Develop and prepare presentations, manuals, letters, brochures, newsletters and other documents as requested.
• Arrange complex and detailed travel plans and itineraries; compile documents for travel-related meetings.
• Provides service excellence standards and responds promptly, professionally and courteously to all customers’ needs.
• Other duties as assigned or when necessary to maintain efficient operations of the department and the Company as a whole.

Education

High school diploma

Associate Degree in business, health care or related field

Executive Assistant Certification

Job description

Position Summary

The Executive Assistant is responsible for providing administrative support to the assigned VP and Directors. Work performed may include a broad range of complex responsibilities involving confidential or technical information, assembling and analyzing information and data in written and electronic form, scheduling meetings and preparing agendas, presentations and documents along with maintaining calendar and appointment schedules.

Position Summary

The Executive Assistant is responsible for providing administrative support to the assigned VP and Directors. Work performed may include a broad range of complex responsibilities involving confidential or technical information, assembling and analyzing information and data in written and electronic form, scheduling meetings and preparing agendas, presentations and documents along with maintaining calendar and appointment schedules.

Essential Functions and Responsibilities

• Screens incoming calls and daily correspondence and responds as needed
• Coordinate and assist with all department activities and meetings.
• Responsible for maintaining the calendar for the VP and Directors.
• Acts as custodian of confidential files for legal documents, contracts, reports, letters and budgets as requested
• Processes all timekeeping for staff, expense reimbursements and other supply costs that can be resolved independently
• Develop and prepare presentations, manuals, letters, brochures, newsletters and other documents as requested and willingly provides support to other staff members when necessary.
• Arrange complex and detailed travel plans and itineraries; compile documents for travel-related meetings.
• Provides service excellence standards and responds promptly, professionally and courteously to all customers’ needs
• Other duties as assigned or when necessary to maintain efficient operations of the department and the Company as a whole

Qualifications

Required

• High school diploma
• Seven years of experience in progressively more responsible administrative assistant roles supporting large corporate departments in a fast-paced environment

OR

• Associate Degree in business, health care or related field.
• Five years experience in progressively more responsible administrative assistant roles supporting large corporate departments in a fast-paced environment

Preferred

• Three years of experience working Experience working in Health Care
• Executive Assistant Certification

Additional Information

• Schedule: Full-time
• Requisition ID: 25007248
• Daily Work Times: 8:00am-5:00pm
• Hours Per Pay Period: 80
• On Call: No
• Weekends: No