Senior Executive Assistant to the Provost & Vice President for Academic Affairs

University of North Texas System; Denton (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

The University of North Texas System is seeking a Senior Executive Assistant to the Provost and Vice President for Academic Affairs. This role involves providing comprehensive administrative support, managing schedules, and serving as a liaison between the Provost's office and stakeholders. The ideal candidate should possess strong communication and organizational skills, along with a Bachelor's degree and relevant experience.

Qualifications

• Bachelor's Degree and five years of office administration experience.
• Proficient in managing complex schedules and communications.
• Experience in maintaining records and preparing reports.

Responsibilities

• Provides administrative support to the Provost and Vice President.
• Manages internal and external communications with discretion.
• Coordinates strategic calendaring and logistics for meetings.

Skills

Communication

Organization

Problem Solving

Interpersonal Skills

Time Management

Education

Bachelor's Degree

Tools

Office Systems

Job description

Title: Senior Executive Assistant to the Provost & Vice President for Academic Affairs

Employee Classification: Sr Executive Assistant

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-Provost-Gen

Department: UNT-Provost-Gen-110000

Job Location: Denton

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

The University of North Texas (UNT) has a long history of nationally recognized excellence in the arts, education and humanities and has put more emphasis on fast growing, innovative programs in science, engineering and technology to further grow as a public research university. The Office of the Provost and Vice President for Academic Affairs is responsible for the main mission of the institution including teaching, research and service. The Provost's office provides leadership in the development and supervision of the university's academic programs in conjunction with the deans and representatives of the faculty in curriculum changes, degree programs, and organization.

Position Overview

The Senior Executive Assistant to the Provost and Vice President for Academic Affairs provides comprehensive administrative support to the Provost and Office of Academic Affairs at the University of North Texas. This critical role ensures the effective coordination of executive priorities, manages time-sensitive and confidential initiatives, and serves as a key liaison between the Office of the Provost and internal and external stakeholders. The ideal candidate is professional, highly organized, proactive, and skilled in managing complex schedules, communications, and sensitive information.

Minimum Qualifications

Bachelor's Degree and five years' of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

• Demonstrated expertise in office systems and a broad range of technologies, software, and platforms.
• Exceptional oral and written communication skills.
• Proven ability to work under pressure, adapt to shifting priorities, manage multiple tasks simultaneously, and develop thoughtful, effective solutions.
• Skilled in maintaining records, organizing complex data, and preparing comprehensive reports.
• Strong planning and organizational abilities, with a capacity to manage multiple programs and assignments efficiently.
• Able to handle complex and confidential matters with sound judgment, discretion, and resourcefulness.
• Excellent interpersonal skills and the ability to build and maintain collaborative, strategic relationships.
• Proficient in managing and tracking financial transactions.
• Knowledgeable of university policies and procedures, with a clear understanding of and commitment to supporting the university’s mission, vision, and goals with professionalism and autonomy.

Preferred Qualifications

Higher education experience, working in collaboration with senior leadership, highly preferred.

Job Duties:

• Provides executive, administration, and analytical support to the Provost and Vice President for Academic Affairs.
• Serves as the primary point of contact for the Office of the Provost and Vice President for Academic Affairs; manages internal and external communications with professionalism and discretion, and acts as a university-wide liaison.
• Identifies issues or problems and researches solutions within specific management areas.
• Manages and maintains strategic calendaring for the Provost, including prioritizing meetings, anticipating scheduling conflicts, and ensuring alignment with University goals.
• Schedules and coordinates logistics for meetings and events led by the Provost, including Provost Council.
• Prepares Board of Regents agenda items pertaining to Academic Affairs.
• Maintains digital and physical filing systems in compliance with FERPA and institutional standards.
• Manages procurement for the Office of the Provost; tracking and managing invoices and billing as necessary in the Academic Affairs budget.
• Oversees tracking, processing, and recording of academic agreements, contracts, and memorandums.
• Drafts, reviews, edits, and files correspondence, reports, and presentations for the Office of the Provost.
• Works closely and collaborates with the administrative teams within the colleges of Academic Affairs.
• Manages meeting schedules, agendas, and notes for the Provost Council meetings.
• Undertakes responsibility for special assignments, projects, tasks, and reports, as assigned by the Provost.

Work Schedule:

Monday - Friday - 8:00am - 5:00pm

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.