Executive Assistant

PMG; Dallas (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

Join a leading global marketing services company as an Executive Assistant to the COO. This role involves managing schedules, coordinating travel, and supporting high-level initiatives. Ideal for someone organized and proactive, who thrives in a fast-paced environment. You'll work closely with various teams, ensuring smooth operations and effective communication across departments. PMG offers a supportive culture and numerous benefits to foster professional growth and work-life balance.

Benefits

Professional Development

Generous PTO

Parental Leave

Retirement Plans

Fertility and Family Support

Pet Insurance

Lifestyle Spending Accounts

Annual Bonus

Volunteering Opportunities

AI Enterprise License

Qualifications

• 3+ years of experience in executive support or administrative coordination.
• Proven ability to manage complex calendars and shifting priorities.
• Skilled at tracking timelines and deliverables across multiple initiatives.

Responsibilities

• Manage dynamic calendar for the COO, prioritizing meetings.
• Coordinate complex travel arrangements and create itineraries.
• Prepare meeting materials and track follow-ups.

Skills

Organization

Communication

Attention to Detail

Adaptability

Education

Bachelor's Degree

Tools

Google Workspace

Airtable

Job description

We are PMG

Named Ad Age Best Places to Work for 9 years in a row and Fast Company Best Workplaces for Innovators since 2022, PMG is a global independent marketing services and technology company that seeks to inspire people and brands that anything is possible. Driven by shared success, PMG utilizes business strategy and transformation, creative, media, and insights—as well as its proprietary marketing intelligence platform, Alli—to deliver cutting-edge digital solutions and innovative media strategies. Our team comprises over 900 employees globally, and our work for ambitious brands like Apple, Best Western Hotels & Resorts, CKE Restaurants, Experian, Intuit, Kohler, Nike, Sephora, Therabody, and Whole Foods spans 85+ countries.

Who You’ll Be Working WithAs Executive Assistant to PMG’s Chief Operating Officer, you’ll work closely with a thoughtful and dynamic leader who values partnership, clarity, and momentum. You’ll be a trusted extension of the COO’s office—helping coordinate schedules, manage day-to-day logistics, and ensure key priorities stay on track.

Your work will span multiple departments, giving you visibility into the broader business and the chance to collaborate with a wide range of people, from functional leaders and executive teammates to project managers and department coordinators. You’ll also partner closely with our People & Culture, Operations, and Communications teams to support high-level initiatives, leadership meetings, and internal events.

This role is a great fit for someone who thrives behind the scenes—someone who loves creating order out of chaos, spotting what needs to be done, and helping a fast-moving executive stay grounded, prepared, and focused. As the Executive Assistant, you’ll play an essential role in making sure big ideas can move forward with care, coordination, and calm.

What You Will Do

• Manage a dynamic and often-changing calendar for the Chief Operating Officer, helping prioritize meetings and maintain focus on key initiatives.
• Coordinate complex travel arrangements, including booking flights, accommodations, and creating clear itineraries that make travel days feel seamless.
• Prepare meeting materials, set agendas, and take thoughtful notes, ensuring follow-ups and next steps are clear and actionable.
• Monitor the progress of strategic initiatives and help keep the COO informed of timelines, deliverables, and outstanding items.
• Serve as a connector between the COO’s office and internal teams, helping coordinate communication and keep collaboration running smoothly.
• Support internal communications by drafting updates or gathering talking points for meetings and cross-functional updates.
• Help plan and coordinate occasional leadership meetings, offsites, or internal events, balancing logistics with a thoughtful eye for experience.
• Handle sensitive information with care, professionalism, and discretion—building trust and upholding confidentiality in everything you do.
• Be a calm, steady presence in a fast-moving environment—bringing clarity, care, andorganization to every interaction.

What you will Bring:

• 3+ years of experience in executive support or administrative coordination, with a bachelor’s degree or equivalent work experience.
• Proven ability to manage complex calendars and shifting priorities, while staying organized, proactive, and attentive to detail.
• Strong experience coordinating travel, including multi-stop itineraries and last-minute changes across time zones.
• Comfortable preparing meeting agendas, capturing key takeaways, and following through on action items to keep projects moving forward.
• Skilled at tracking timelines, deliverables, and communications across multiple initiatives with discretion and clarity.
• Proficiency in Google Workspace and comfort using tools like Airtable or similar platforms to support project visibility and team alignment.
• Ability to communicate clearly and professionally across teams and with senior leadership, while managing sensitive information with integrity.
• A commitment to curiosity and adaptability as a Continual Learner, staying at the forefront of media innovation while prioritizing client success with a Customer-Focused mindset that seeks opportunities to deliver meaningful value.
• A dedication to People-Focused leadership, fostering collaboration, innovation, and professional growth by leading by example and nurturing strong relationships that empower others to excel.

What We Offer

• Professional Development: Take advantage of our learning and development programs, mentorship opportunities, and career advancement support.
• Generous PTO: Benefit from our generous paid time off policy to recharge and spend time with loved ones.
• Parental Leave: We provide paid parental leave to support your family during important life events.
• Retirement Plans: Plan for your future with our competitive 401(k) matching program.
• Fertility and Family Support: Access fertility benefits for all team members and their spouses.
• Pet Insurance: Protect your pet's health and your finances.
• Lifestyle Spending Accounts: Enjoy 100% company-funded accounts to promote healthy habits and well-being.
• Annual Bonus: All employees are eligible for an annual bonus.
• Volunteering Opportunities: Receive 8 give-back hours to volunteer in your local communities.
• AI Enterprise License: Access AI Enterprise accounts and participate in weekly AI training sessions to empower and ensure AI safety.

What Sets Us Apart

Being part of PMG means joining a company culture that’s unmatched in digital. We're dedicated to working hard to serve our employees and clients, delivering value, results, and innovation—which often requires true grit and agility. We believe in taking care of ourselves and each other to continuously improve in every way.

In alignment with our core values to be inclusive and always change for the better, PMG is committed to creating a more diverse and inclusive culture, and we are proud to be an equal opportunity employer. We believe that we only change for the better by bringing diverse perspectives to our company. PMG recruits, employs, trains, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Create a Job Alert

Interested in building your career at PMG? Get future opportunities sent straight to your email.

Apply for this job

*

indicates a required field

First Name *

Last Name *

Email *

Phone *

Location (City) *

Resume/CV *

Enter manually

Accepted file types: pdf, doc, docx, txt, rtf

Enter manually

Accepted file types: pdf, doc, docx, txt, rtf

Will you require sponsorship to work in the United States now or in the future? * Select...

What are your salary expectations? *

I have read and understand PMG's Job Applicant Privacy Notice (click on the link below to review). * Select...

I consent to have my personal data disclosed to other Momentum Group entities to be considered for all open positions that fit my profile. * Select...

Are you currently located within commuting distance to any of PMG's offices and/or are you willing and able to relocate? (select all that apply) *

Fort Worth office - 2845 West 7th Street, Fort Worth, TX 76107

Austin office - 515 Congress Avenue, Austin, TX 78701

New York City office - 110 5th Avenue, New York, NY 10011

I would be willing and able to relocate to Dallas/Fort Worth, TX

I would be willing and able to relocate to Austin, TX

I would be willing and able to relocate to New York City, NY

I'm seeking a fully Remote role

In which city do you currently reside? *

At PMG, we fully embrace a collaborative work culture where employees work 3-5 days in-office. How many days per week are you willing and able to work in-office? * Select...

Current or Most Recent Job Title *

Current or Most Recent Company/Employer *

Do you have at least 3 years of experience supporting a senior executive or C-suite leader in a high-paced environment as an Executive Assistant? * Select...

Have you managed complex, frequently changing executive calendars across multiple time zones? * Select...

How comfortable are you coordinating multi-leg domestic and international travel, including last-minute changes? * Select...

Have you ever prepared agendas, taken notes, and tracked follow-ups for executive or leadership meetings? * Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in PMG’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305

Page 1 of 1

OMB Control Number 1250-0005

Expires 04/30/2026

Voluntary Self-Identification of Disability

Form CC-305 Page 1 of 1 OMB Control Number 1250-0005 Expires 04/30/2026
Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp .

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

• Alcohol or other substance use disorder (not currently using drugs illegally)
• Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
• Blind or low vision
• Cancer (past or present)
• Cardiovascular or heart disease
• Celiac disease
• Cerebral palsy
• Deaf or serious difficulty hearing
• Diabetes
• Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
• Epilepsy or other seizure disorder
• Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
• Intellectual or developmental disability
• Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
• Missing limbs or partially missing limbs
• Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
• Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
• Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
• Partial or complete paralysis (any cause)
• Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
• Short stature (dwarfism)
• Traumatic brain injury

Disability Status Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.