Senior Executive Assistant to the President

Rome Floyd Chamber; Rome (GA); On-site; USD 55,000 - 85,000; Full time

Job summary

Berry College in Rome, GA seeks a Senior Executive Assistant to the President to provide comprehensive executive-level administrative support and act as the primary coordinator of the President's Office. You will manage the President's calendar, arrange travel, prepare reports and budgets, draft correspondence, and collaborate with Board of Trustees and the Executive Leadership Team.

A high school diploma is required; an associate or bachelor's degree is preferred, with 3–7 years supporting

Qualifications

• Three to seven years of dedicated experience supporting C-suite or senior executives.
• Advanced computer literacy: Microsoft Office Suite, cloud systems, and virtual meeting tools.
• Discretion: Proven capacity to maintain absolute confidentiality.
• Excellent written and verbal communication skills and problem-solving.

Responsibilities

• Manage the President's calendar, appointments, meetings, and engagements.
• Coordinate requests for time and establish meeting priorities.
• Arrange travel and prepare itineraries for the President.
• Prepare and process expenses and related documentation.
• Attend board meetings and prepare agendas, minutes, and materials.
• Draft and coordinate presidential correspondence and reports.
• Support budget administration and office operations.
• Develop systems to increase efficiency in the President's Office.

Skills

Discretion

Communication skills

Independent decision-making

Project coordination

Time management

Education

High school diploma required; associate or bachelor’s degree preferred

Tools

Microsoft Office Suite

Cloud systems

Virtual meeting tools

Job description

Senior Executive Assistant to the President

The Executive Assistant to the President provides comprehensive executive-level administrative support to the President and serves as the primary coordinator of the President's Office. The Senior Executive Assistant manages the President's schedule, communications, travel, budget administration, and office operations while exercising confidentiality, independent judgment, discretion, and professionalism in support of the President's priorities and activities.

Essential Duties and Responsibilities

Executive Administration

• Manage the President's calendar, appointments, meetings, speaking and community engagements.
• Coordinate requests for the President's time and establish meeting priorities.
• Arrange travel and prepare itineraries for the President.
• Prepare and process expense reports and related documentation.

Board of Trustees, Executive Leadership Team and Cabinet

• Assist members of the Board of Trustees by answering questions, directing them to the appropriate administrator, and scheduling Executive Committee meetings.
• Attend all board meetings and prepare and distribute board agendas, materials, and supporting documentation.
• Assist with three board of trustees meetings and management of OnBoard (board of trustees software platform).
• Responsible for taking board minutes and drafting other board-related materials including agendas, resolutions, and letters of appreciation.
• Supporting both the Executive Leadership Team and Cabinet in developing agendas, collecting documentation, taking minutes, posting agendas, and acting as event coordinator for meetings and retreats.

Communications and Correspondence

• Draft, edit, and coordinate presidential correspondence, reports, presentations, and communications.
• Manage incoming and outgoing communications on behalf of the President.
• Review materials prepared for the President's signature to ensure quality, completeness, and accuracy.
• Serve as a liaison between the President's Office and internal and external constituents.

Research and Special Projects

• Conduct research and prepare briefing materials, reports, and background information as requested by the President.
• Support presidential initiatives and special projects.
• Develop and implement systems that increase efficiency within the President's Office.

Office Administration and Budget

• Oversee daily administrative operations of the President's Office.
• Maintain office files, records, and correspondence.
• Manage receipts, p-card reconciliations and approvals, memberships, subscriptions, invoices, and reimbursements.
• Welcome and assist visitors to the President's Office.

Other Duties

• Contributes to the overall success of the College by undertaking special projects and other essential duties and responsibilities as assigned by the President.

Requirements:

• High school diploma required; an associate or bachelor's degree preferred
• Three to seven years of dedicated experience supporting C-suite or senior executives
• Advanced computer literacy: Microsoft Office Suite, cloud systems, and virtual meeting tools
• Discretion: Proven capacity to maintain absolute confidentiality
• Communication: Exceptional written and verbal communication skills
• Problem-solving: Strong independent decision-making and project coordination

Additional Information:

ABOUT BERRY COLLEGE

Berry is a selective independent college of 2,200 students located adjacent to Rome, GA, midway between Atlanta, GA, and Chattanooga, TN. Berry's educational approach deliberately unites challenging academic programs with practical work experience in a residential campus community that encourages faith and emphasizes caring for the needs of others above self. Our mission and values are grounded in the ethic that our founder instilled more than a century ago:

"We educate the head, heart, and hands - to inspire leaders of integrity who cultivate thriving communities. Combining academic exploration with meaningful work responsibilities in a residential setting, our approach emphasizes firsthand experiences and mentoring. We invest in the personal growth and professional preparation of talented students from varied backgrounds, with an enduring commitment to help those hindered by financial need. Guided by Christian principles, we value the dignity of individuals, the search for truth tempered with grace, and the well-being of our neighbors."

Nationally recognized for quality of learning and quality of life, Berry offers first-rate undergraduate degree programs in the sciences, humanities, arts, and human sciences, as well as undergraduate and master's level opportunities in business, physician associate studies, and teacher education. The College's stunning 27,000-acre campus affords opportunities that cannot be duplicated elsewhere. Berry's ongoing commitment is to provide exceptional educational experiences to talented students from a wide range of social, racial, and economic backgrounds.

COLLEGE COMMITMENTS

Berry College is committed to recruiting and supporting a diverse faculty and staff. An Equal Opportunity Institution, Berry complies with all applicable laws and provisions prohibiting discrimination in its educational and employment policies. Berry respects the essential dignity of all individuals and accordingly hires and promotes employees without regard to matters of personal identity such as race, ethnicity, religion, gender, sexual orientation, and political affiliation. Berry College is committed to ensuring facilities, programs, services, and activities are accessible to everyone, including those seeking employment at Berry College. Inquiries about interviews or workplace accommodations are welcomed and can be directed to [e-mail] or [phone].

Additional Info

Job Type : Full-Time

Experience Level : Mid to Senior Level

Job Function : Administrative