Senior Executive Assistant to the President

The Chronicle Of Higher Education, Inc.; Rome (GA); On-site; USD 65,000 - 90,000; Full time

Job summary

Berry College in Rome, GA seeks an Executive Assistant to the President to provide comprehensive administrative support to the President and manage the President's Office operations.

The role includes calendar management, travel planning, expense processing, board coordination, minutes, and liaison duties with internal and external stakeholders. Requires discretion, strong communication, and 3–7 years of C-suite support experience.

Qualifications

• High school diploma required; an associate or bachelor's degree preferred.
• Three to seven years of dedicated experience supporting C-suite or senior executives.
• Advanced computer literacy: Microsoft Office Suite, cloud systems, and virtual meeting tools.
• Discretion: Proven capacity to maintain absolute confidentiality.
• Communication: Exceptional written and verbal communication skills.
• Problem-solving: Strong independent decision-making and project coordination.

Responsibilities

• Manage the President's calendar, appointments, meetings, speaking and community engagements.
• Coordinate requests for the President's time and establish meeting priorities.
• Arrange travel and prepare itineraries for the President.
• Prepare and process expense reports and related documentation.
• Attend board meetings and prepare and distribute agendas, materials, and supporting documentation.
• Assist with board minutes and drafting letters of appreciation.
• Support executive leadership and cabinet agendas, minutes, and event coordination.
• Draft, edit, and coordinate presidential correspondence, reports, presentations.
• Review materials for Presidential signature to ensure quality and accuracy.
• Maintain liaison between the President's Office and internal/external constituents.
• Conduct research and prepare briefing materials and background information.
• Develop and implement systems to increase efficiency within the President's Office.
• Oversee daily administrative operations and maintain office files.
• Manage receipts, vendor invoices, and reimbursements; welcome visitors.
• Undertake special projects and other essential duties as assigned.

Skills

MS Office

Cloud systems

Virtual meeting tools

Discretion

Written and verbal communication

Project coordination

Education

High school diploma

Associate or Bachelor's degree preferred

Tools

Microsoft Outlook

Video conferencing tools

Job description

Job Description:

The Executive Assistant to the President provides comprehensiveexecutive-level administrative support to the President and servesas the primary coordinator of the President's Office. The SeniorExecutive Assistant manages the President's schedule,communications, travel, budget administration, and officeoperations while exercising confidentiality, independent judgment,discretion, and professionalism in support of the President'spriorities and activities.

Essential Duties and Responsibilities

Executive Administration

• Manage the President's calendar, appointments, meetings,speaking and community engagements.
• Coordinate requests for the President's time and establishmeeting priorities.
• Arrange travel and prepare itineraries for the President.
• Prepare and process expense reports and relateddocumentation.

Board of Trustees, Executive Leadership Team andCabinet

• Assist members of the Board of Trustees by answering questions,directing them to the appropriate administrator, and schedulingExecutive Committee meetings.
• Attend all board meetings and prepare and distribute boardagendas, materials, and supporting documentation.
• Assist with three board of trustees meetings and management ofOnBoard (board of trustees software platform).
• Responsible for taking board minutes and drafting otherboard-related materials including agendas, resolutions, and lettersof appreciation.
• Supporting both the Executive Leadership Team and Cabinet indeveloping agendas, collecting documentation, taking minutes,posting agendas, and acting as event coordinator for meetings andretreats.

Communications and Correspondence

• Draft, edit, and coordinate presidential correspondence,reports, presentations, and communications.
• Manage incoming and outgoing communications on behalf of thePresident.
• Review materials prepared for the President's signature toensure quality, completeness, and accuracy.
• Serve as a liaison between the President's Office and internaland external constituents.

Research and Special Projects

• Conduct research and prepare briefing materials, reports, andbackground information as requested by the President.
• Support presidential initiatives and special projects.
• Develop and implement systems that increase efficiency withinthe President's Office.

Office Administration and Budget

• Oversee daily administrative operations of the President'sOffice.
• Maintain office files, records, and correspondence.
• Manage receipts, p-card reconciliations and approvals,memberships, subscriptions, invoices, and reimbursements.
• Welcome and assist visitors to the President's Office.

Other Duties

• Contributes to the overall success of the College byundertaking special projects and other essential duties andresponsibilities as assigned by the President.

Requirements:

• High school diploma required; an associate or bachelor's degreepreferred
• Three to seven years of dedicated experience supporting C-suiteor senior executives
• Advanced computer literacy: Microsoft Office Suite, cloudsystems, and virtual meeting tools
• Discretion: Proven capacity to maintain absoluteconfidentiality
• Communication: Exceptional written and verbal communicationskills
• Problem-solving: Strong independent decision-making and projectcoordination

Additional Information:

ABOUT BERRY COLLEGE

Berry is a selective independent college of 2,200 students locatedadjacent to Rome, GA, midway between Atlanta, GA, and Chattanooga,TN. Berry's educational approach deliberately unites challengingacademic programs with practical work experience in a residentialcampus community that encourages faith and emphasizes caring forthe needs of others above self. Our mission and values are grounded in the ethic that ourfounder instilled more than a century ago:

"We educate the head, heart, and hands - to inspire leaders ofintegrity who cultivate thriving communities. Combiningacademic exploration with meaningful work responsibilities in aresidential setting, our approach emphasizes firsthand experiencesand mentoring. We invest in the personal growth and professionalpreparation of talented students from varied backgrounds, with anenduring commitment to help those hindered by financial need.Guided by Christian principles, we value the dignity ofindividuals, the search for truth tempered with grace, and thewell-being of our neighbors."

Nationally recognized for quality of learning and quality of life,Berry offers first-rate undergraduate degree programs in thesciences, humanities, arts, and human sciences, as well asundergraduate and master's level opportunities in business,physician associate studies, and teacher education. The College'sstunning 27,000-acre campus affords opportunities that cannot beduplicated elsewhere. Berry's ongoing commitment is to provideexceptional educational experiences to talented students from awide range of social, racial, and economic backgrounds.

COLLEGE COMMITMENTS

Berry College is committed to recruiting and supporting a diversefaculty and staff. An Equal Opportunity Institution, Berry complieswith all applicable laws and provisions prohibiting discriminationin its educational and employment policies. Berry respects theessential dignity of all individuals and accordingly hires andpromotes employees without regard to matters of personal identitysuch as race, ethnicity, religion, gender, sexual orientation, andpolitical affiliation. Berry College is committed to ensuringfacilities, programs, services, and activities are accessible toeveryone, including those seeking employment at Berry College.Inquiries about interviews or workplace accommodations are welcomedand can be directed to [e-mail] or [phone].