Senior Executive Assistant to the Executive Team

Interos; United States; Remote; USD 150,000 - 180,000; Full time

Job summary

interos.ai is seeking a highly experienced Senior Executive Assistant to support the CEO and executive leadership team. This role requires proactive planning, discretion, and exceptional organizational skills to keep executives focused and aligned.

You will manage complex calendars from HST to EST, coordinate travel, prepare board materials, and drive efficient operations with AI-enabled tools. Remote work with global collaboration is essential.

Qualifications

• 10+ years of experience in an Executive Assistant or similar administrative role.
• Direct support of C-level executives.
• Ability to support multiple senior leaders concurrently.
• Proficiency in Microsoft Office Suite and virtual meeting tools.
• Strong written and verbal communication; interact with executives and board members.
• Ability to manage multiple priorities in a fast-paced environment.
• High discretion handling confidential information.
• Experience supporting cross-functional distributed teams.

Responsibilities

• Provide high-level administrative and strategic support to the CEO and executive leadership team.
• Manage complex, high-volume calendars across time zones.
• Coordinate travel arrangements, including flights, hotels, and ground transportation.
• Assist executives for meetings by gathering materials, building agendas, noting and following up.
• Support executive operating rhythms and board/investor preparation.
• Process and track expense reports and monitor executive budgets.
• Handle highly sensitive and confidential information with discretion.
• Plan and lead internal events and offsites for executives.
• Serve as a liaison between executives and internal/external stakeholders.
• Identify and implement improvements to administrative processes and AI-enabled tools.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Communication

Discretion

Cross-functional collaboration

Tools

Microsoft Office

Zoom

Teams

AI tools

Job description

Position: Senior Executive Assistant to the Executive Team

Location: Remote

Job Id: 368-1

# of Openings: 1

About interos.ai

interos.ai is the operational resilience company reinventing how organizations manage their supply chains and business relationships. Our breakthrough AI-powered SaaS platform transforms complex business ecosystems into a living global map, down to any single supplier, anywhere. We help companies reduce risk, prevent disruptions, and build more resilient and adaptive enterprises.

The Opportunity

We are seeking a highly experienced, proactive Senior Executive Assistant to serve as a trusted partner to our executive leadership team. This person will anticipate needs, manage competing priorities with minimal direction, and keep our executives organized, efficient, and focused on what matters most. The ideal candidate has supported C-level leaders in a fast-moving environment, communicates with clarity and sound judgment, and brings a strategic, solutions-oriented mindset to every interaction.

Essential Functions/Duties

• Provide high-level, proactive administrative and strategic support to the CEO and members of the executive leadership team, anticipating needs and resolving issues before they elevate.
• Manage complex, high-volume calendars, prioritizing and scheduling internal and external meetings across time zones from HST to EST, and making sound judgment calls on competing demands.
• Coordinate travel, including flights, hotels, ground transportation, and detailed itineraries.
• Assist executives for meetings by gathering materials, building agendas, and capturing and distributing notes and follow-ups.
• Support executive operating rhythms, including leadership team meetings, board and investor preparation, and company-wide communications.
• Process and track expense reports, reimbursements, and purchasing requests, and monitor executive budgets as needed.
• Handle highly sensitive and confidential information, including board, financial, and personnel matters, with discretion and professionalism.
• Plan and lead internal events and offsites for executive leaders from concept through execution.
• Serve as a senior liaison between executives and internal and external stakeholders, including board members, customers, and partners.
• Identify, recommend, and implement improvements to administrative processes and AI-enabled tools that help executives and the team work more efficiently.

Minimum Qualifications

• 10+ years of experience in an Executive Assistant or similar administrative role, including direct support of C-level executives.
• Proven ability to support multiple senior leaders concurrently.
• Exceptional organizational, prioritization, and time-management skills, with the ability to work independently and exercise sound judgment.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), virtual meeting tools (Zoom, Teams, etc.), and AI tools.
• Strong written and verbal communication skills, with the presence to interact confidently with executives, board members, and external partners.
• Ability to manage multiple priorities in a fast-paced, high-growth environment.
• High degree of discretion, professionalism, and integrity when handling confidential information.
• Prior exposure to supporting cross-functional, distributed teams.

Preferred Qualifications

• Experience in a technology or high-growth startup environment.

Additional Information

• Location: Remote
• Compensation: The base salary range is $150,000–$180,000. The range reflects the anticipated base salary for this position based on current national data. Minimums and maximums may vary based on location. Individual salary will be commensurate with skills, experience, certifications or licenses, and other relevant factors. In addition, this role will be eligible to participate in either the annual performance bonus or commission program, determined by the nature of the position.
• FLSA Status: Exempt