Senior Executive Assistant to the Executive Team

interos.ai; United States; Remote; USD 150,000 - 180,000; Full time

Job summary

interos.ai is seeking a Senior Executive Assistant to the Executive Team. This remote role supports the CEO and C-level leaders, managing calendars, travel, and communications across time zones from Hawaii to East Coast.

You will partner with executives to anticipate needs, prepare materials, coordinate board and investor activities, and drive efficiency through AI-enabled tools. Ideal candidates bring 10+ years of EA experience in fast-growing tech environments.

Qualifications

• 10+ years of experience in an Executive Assistant role, including direct support of C-level executives.
• Proven ability to support multiple senior leaders concurrently.
• Strong organizational, prioritization, and time-management skills; able to work independently.
• Proficiency in Microsoft Office Suite, Zoom/Teams, and AI tools.
• Excellent written and verbal communication; confident with executives and board members.
• Ability to manage multiple priorities in a fast-paced, high-growth environment.
• Discretion and integrity when handling confidential information.
• Experience supporting cross-functional, distributed teams.

Responsibilities

• Manage high-level calendars across time zones from HST to EST.
• Coordinate travel including flights, hotels, transport, and itineraries.
• Prepare materials, agendas, notes, and follow-ups for meetings.
• Support leadership team meetings, board preparation, and company-wide communications.
• Process expenses, reimbursements, and purchasing; monitor budgets as needed.
• Handle confidential information with discretion.
• Plan and lead internal executive events and offsites.
• Liaise with board members, customers, and partners.
• Identify improvements to admin processes and AI-enabled tools.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Communication

Discretion & integrity

Cross-functional collaboration

Time management

Independence

Tools

MS Office

Zoom

Teams

AI tools

Job description

Position:Senior Executive Assistant to the Executive Team

Location: Remote

Job Id:368-1

# of Openings:1

Senior Executive Assistant to the Executive Team

About interos.ai

interos.ai is the operational resilience company reinventing how organizations manage their supply chains and business relationships. Our breakthrough AI-powered SaaS platform transforms complex business ecosystems into a living global map, down to any single supplier, anywhere. We help companies reduce risk, prevent disruptions, and build more resilient and adaptive enterprises.

The Opportunity

We are seeking a highly experienced, proactive Senior Executive Assistant to serve as a trusted partner to our executive leadership team. This person will anticipate needs, manage competing priorities with minimal direction, and keep our executives organized, efficient, and focused on what matters most. The ideal candidate has supported C-level leaders in a fast-moving environment, communicates with clarity and sound judgment, and brings a strategic, solutions-oriented mindset to every interaction.

Essential Functions/Duties

• Provide high-level, proactive administrative and strategic support to the CEO and members of the executive leadership team, anticipating needs and resolving issues befo re they upscale.
• Manage complex, high-volume calendars, prioritizing and scheduling internal and external meetings across time zones from HST to EST, and making sound judgment calls on competing demands.
• Coordinate travel, including flights, hotels, ground transportation, and detailed itineraries.
• Assist executives for meetings by gathering materials, building agendas, and capturing and distributing notes and follow-ups.
• Support executive operating rhythms, including leadership team meetings, board and investor preparation, and company-wide communications.
• Process and track expense reports, reimbursements, and purchasing requests, and monitor executive budgets as needed.
• Handle highly sensitive and confidential information, including board, financial, and personnel matters, with discretion and professionalism.
• Plan and lead internal events and offsites for executive leaders from concept through execution.
• Serve as a senior liaison between executives and internal and external stakeholders, including board members, customers, and partners.
• Identify, recommend, and implement improvements to administrative processes and AI-enabled tools that help executives and the team work more efficiently.

Minimum Qualifications

• 10+ years of experience in an Executive Assistant or similar administrative role, including direct support of C-level executives.
• Proven ability to support multiple senior leaders concurrently.
• Exceptional organizational, prioritization, and time-management skills, with the ability to work independently and exercise sound judgment.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), virtual meeting tools (Zoom, Teams, etc.), and AI tools.
• Strong written and verbal communication skills, with the presence to interact confidently with executives, board members, and external partners.
• Ability to manage multiple priorities in a fast-paced, high-growth environment.
• High degree of discretion, professionalism, and integrity when handling confidential information.
• Prior exposure to supporting cross-functional, distributed teams.

Preferred Qualifications

Experience in a technology or high-growth startup environment.

Additional Information

• Location: Remote
• Compensation: The base salary range is $150,000–$180,000. The range reflects the anticipated base salary for this position based on current national data. Minimums and maximums may vary based on location. Individual salary will be commensurate with skills, experience, certifications or licenses, and other relevant factors. In addition, this role will be eligible to participate in either the annual performance bonus or commission program, determined by the nature of the position.