Senior Executive Assistant to the CEO & C‑Suite

LifeSpire of Virginia Inc; Glen Allen (VA); On-site; USD 60,000 - 90,000; Full time

Job summary

LifeSpire of Virginia is seeking an Executive Assistant to support our Home Office in Glen Allen, Virginia. This role provides high-level administrative support to the CEO, COO, CFO, and senior management, ensuring calendars, meetings, communications, and board activities run smoothly.

The ideal candidate is highly organized, discreet, and proactive, with strong written and oral communication skills and the ability to handle confidential information with sound judgment.

Qualifications

• 3+ years of Administrative work, preferably in supporting senior management
• Advanced proficiency using Microsoft Word, Excel and PowerPoint
• Strong written and oral communication skills
• Excellent attention to detail
• Ability to use discretion in handling confidential information and work independently

Responsibilities

• Performs administrative tasks for the CEO, COO and CFO, including drafting correspondence and preparing reports
• Schedules appointments, meetings, and conference calls; plans and organizes board meetings
• Prepares Board notices and meeting materials; coordinates quarterly RAC meeting and PowerPoint slides
• Maintains Board of Trustees list and revised bylaws; manages corporate documents
• Back-up for Leadership Executive Assistant for ordering office supplies and inventory
• Coordinates lunches, trainings, and meetings for the C-Suite; maintains relationship with landlord
• Manages fleet information and vehicle-related documents; coordinates office moves and equipment purchases
• Publishes and distributes intercompany communications and maintains Board Effect dashboards

Skills

Exceptional organizational skills

Written and verbal communication

Discretion and confidentiality

Independent work

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

LifeSpire of Virginia is seeking an Executive Assistant to support our Home Office in Glen Allen, Virginia. This role provides high-level administrative support to the CEO, COO, CFO, and senior management, ensuring calendars, meetings, communications, and board activities run smoothly.

The ideal candidate is highly organized, discreet, and proactive, with strong written and oral communication skills and the ability to handle confidential information with sound judgment.