Executive Assistant to the CEO & C-Suite | Partner

LifeSpire of Virginia; Glen Allen (VA); On-site; USD 60,000 - 90,000; Full time

Job summary

LifeSpire of Virginia is seeking an experienced Executive Assistant to the CEO/C-Suite to join our Home Office in Glen Allen, Virginia. This role provides high-level administrative support to the CEO, COO, CFO, and senior management, ensuring calendars, meetings, and boards are coordinated professionally.

The ideal candidate is highly organized, discreet, and capable of managing confidential information while juggling multiple priorities.

Qualifications

• 3+ years of administrative support experience, preferably assisting senior management.
• Advanced proficiency in Microsoft Word, Excel and PowerPoint.
• Strong written and verbal communication skills.
• Excellent attention to detail.
• Ability to handle confidential information with discretion.
• Ability to work independently with limited supervision.
• Ability to manage changing and competing priorities.

Responsibilities

• Provide high-level administrative support to the CEO, COO, CFO, and senior leaders.
• Coordinate scheduling of appointments, meetings and conference calls; plan and organize board meetings.
• Prepare board notices and meeting materials; assist with quarterly RAC meetings and PowerPoint decks.
• Create and maintain board and leadership presentations and reports.
• Prepare narrative portions of annual disclosures and coordinate related components.
• Manage corporate documents and vehicle fleet information; maintain calendars and vendor communications.
• Publish intercompany communications and maintain Board Effectiveness portal; take notes for C-Suite minutes.
• Support community emergency responses and other duties as assigned.

Skills

Administrative support

MS Office Proficiency

Communication skills

Discretion

Attention to detail

Independent work

Scheduling coordination

Tools

PowerPoint

Excel

Word

Job description

LifeSpire of Virginia is seeking an experienced Executive Assistant to the CEO/C-Suite to join our Home Office in Glen Allen, Virginia. This role provides high-level administrative support to the CEO, COO, CFO, and senior management, ensuring calendars, meetings, and boards are coordinated professionally.

The ideal candidate is highly organized, discreet, and capable of managing confidential information while juggling multiple priorities.