Senior Executive Assistant to SVP/CFO | Schedule/Ops

Rush University Medical Center; Chicago (IL); On-site; USD 36,000 - 59,000; Full time

Job summary

Rush University Medical Center in Chicago seeks an experienced Executive Assistant for the CFO/Finance department. The role functions as a liaison to senior executives, delivering comprehensive administrative support, scheduling, and communications to ensure efficient operations and continuity during staffing gaps.

The position emphasizes collaboration, detailed organization, and proactive problem-solving, with responsibilities spanning meeting management, presentation prep, and travel

Qualifications

• High School Diploma and five years' experience as an Executive Assistant at the Senior Executive level.
• Ability to collaborate and problem-solve with peers and customers.
• Strong communication, organization, attention to detail, and prioritization of multiple requests.
• Ability to work independently and as part of a team.
• Excellent written and verbal communication for direct interaction via phone, email, and correspondence.

Responsibilities

• Directs and executes key meeting scheduling including board/committee prep, calendaring, confidential correspondence, meeting organization and staffing, and conference management.
• Manage multiple high priorities and conflicting calendars with creative scheduling solutions.
• Coordinate with the executive assistant team to work outside of the box to schedule meetings.
• Organizes meetings and appointments with senior management, often requiring re-scheduling of established meetings.
• Confirms meeting logistics, obtaining room, refreshments and media as required.
• Uses OneNote to maintain tickler files for upcoming meetings.
• Provide professional interactions with internal and external parties ensuring status and priority of requests.
• Lead development of communications on behalf of the SVP/CFO.
• Creates portions and/or entire presentations on topics for senior management (PowerPoint, memos).
• Creates agendas and speaking points for meetings chaired by senior management.
• Interacts with Rush Senior Management, faculty, staff and external organizations to prepare materials.
• May handle confidential matters and correspondence.
• Assists with travel arrangements for conferences.
• Serves as interface with board members and their staff.
• Leads process improvement within the executive suite.
• Leads travel management, expense approvals, time off approvals for the SVP/CFO.
• Answers and directs calls and provides required assistance.
• Supports departmental budget and process improvement initiatives.
• May support events and recognition programs.

Skills

Executive support

Communication

Organization

Collaboration

Microsoft Office

Meeting scheduling

Problem solving

Multi-tasking

Calendar management

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

Rush University Medical Center in Chicago seeks an experienced Executive Assistant for the CFO/Finance department. The role functions as a liaison to senior executives, delivering comprehensive administrative support, scheduling, and communications to ensure efficient operations and continuity during staffing gaps.

The position emphasizes collaboration, detailed organization, and proactive problem-solving, with responsibilities spanning meeting management, presentation prep, and travel