Senior Administrative Assistant, Medical Center Operations

Rush University Medical Center; Chicago (IL); On-site; USD 35,000 - 49,000; Full time

Benefits offered by this job

Rush benefits

Job summary

Rush University Medical Center in Chicago, Illinois is seeking an Administrative Assistant 3 to support the IM Rheumatology department. The role requires handling confidential information, preparing reports, managing calendars, and coordinating meetings with minimal direction.

Strong MS Office skills and five years of healthcare-administrative experience are preferred. The position is full-time with a total FTE between 0.9 and 1.0, shift 1, 8-hour schedule (8:30 AM–5:00 PM).

Qualifications

• High School Diploma is required with healthcare experience preferred.
• Bachelor’s degree is listed as a preferred qualification.
• Strong time management and organization skills are essential.
• Proactive, resourceful and customer-focused approach required.
• Excellent written and verbal communication capabilities.
• Ability to coordinate multiple tasks and schedules.

Responsibilities

• Perform administrative duties including composing letters and reports.
• Prepare and schedule meetings and manage calendars.
• Manage daily operations with prioritization and deadlines.
• Handle confidential information with discretion.
• Collect, organize and analyze data to support decisions.
• Coordinate travel arrangements and reimbursements for leadership.
• Maintain office supplies and equipment and support facilities as needed.

Skills

Time management

Project coordination

Proactive and resourceful

Customer-focused

Written and verbal communication

Multitasking

Interpersonal communication

Education

High School Diploma

Bachelor’s degree

Tools

Microsoft Office

Excel

PowerPoint

Scheduling software

Job description

Rush University Medical Center in Chicago, Illinois is seeking an Administrative Assistant 3 to support the IM Rheumatology department. The role requires handling confidential information, preparing reports, managing calendars, and coordinating meetings with minimal direction.

Strong MS Office skills and five years of healthcare-administrative experience are preferred. The position is full-time with a total FTE between 0.9 and 1.0, shift 1, 8-hour schedule (8:30 AM–5:00 PM).