Senior Executive Assistant to SVP - AI-Driven Productivity

AAR; Wood Dale (IL); On-site; USD 90,000 - 105,000; Full time

Benefits offered by this job

Bonus potential

Medical, dental, vision

401(k) with company match

Paid time off

Professional development

Job summary

AAR seeks a Senior Executive Assistant to provide high-level support to senior leadership at our Wood Dale, IL headquarters, with a planned relocation to the Merchandise Mart in Chicago in 2027. This role goes beyond calendars and travel, focusing on creating leverage for leaders and maintaining top-level organizational efficiency.

The successful candidate will be proficient in MS Office 365, Teams, and travel/expense systems, with a proactive, confidential, and results-driven mindset.

Qualifications

• 5+ years of experience supporting senior executives in a fast-paced environment.
• Strong organizational skills with the ability to manage multiple priorities.
• Clear and confident written and verbal communication.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage and optimize calendars for senior leaders.
• Coordinate and manage complex travel arrangements end-to-end.
• Draft, review, and refine communications and presentations.
• Prepare agendas and document meeting notes and action items.
• Track deliverables and ensure timely follow-up across the Leadership Team.

Skills

Calendar management

Executive support

Discretion & confidentiality

Cross-functional collaboration

Communication skills

Adaptability under pressure

AI productivity tools

Tools

Microsoft Office 365

Teams

Travel/expense systems

CoPilot AI tools

Job description

AAR seeks a Senior Executive Assistant to provide high-level support to senior leadership at our Wood Dale, IL headquarters, with a planned relocation to the Merchandise Mart in Chicago in 2027. This role goes beyond calendars and travel, focusing on creating leverage for leaders and maintaining top-level organizational efficiency.

The successful candidate will be proficient in MS Office 365, Teams, and travel/expense systems, with a proactive, confidential, and results-driven mindset.