Senior Executive Assistant to NA Insurance & Institutional

Barings; Charlotte (NC); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical and dental coverage

Vision coverage

401(k) with company match

Commuter reimbursement

Education assistance

Job summary

Barings in Charlotte seeks a senior Executive Assistant to support the Head of North American Insurance & Intermediary and the Head of North American Institutional. The role is based in Charlotte and requires proactive, confidential administrative excellence.

Responsibilities include managing executive inboxes, calendar coordination, travel planning, meeting prep, and special projects while upholding high professional standards and judgement in a fast-paced financial services environment.

Qualifications

• Senior level executive assistant experience supporting C-suite or heads in a fast-paced environment.
• Strong discretion and ability to maintain confidentiality.
• Proven ability to manage calendars, travel planning, and expense management.

Responsibilities

• Manage leader email inbox, triage tasks and inquiries.
• Coordinate calendar with meetings, space, and tech setup.
• Plan complex domestic/international travel and expenses.
• Prepare agendas, take notes, drive action items to completion.
• Coordinate events and team gatherings.
• Handle documentation and data entry; support special projects.

Skills

Executive support

Microsoft Office

Adobe Acrobat

Prioritization

Confidentiality

Problem solving

Travel booking

Communication skills

Education

Associates degree or equivalent

College degree preferred

Tools

Microsoft Office (Word, Excel, PowerPoint, Teams, SharePoint, Outlook)

Adobe Acrobat

Job description

Barings in Charlotte seeks a senior Executive Assistant to support the Head of North American Insurance & Intermediary and the Head of North American Institutional. The role is based in Charlotte and requires proactive, confidential administrative excellence.

Responsibilities include managing executive inboxes, calendar coordination, travel planning, meeting prep, and special projects while upholding high professional standards and judgement in a fast-paced financial services environment.