Senior Assistant, Executive Assistant

Barings LLC; Charlotte (NC); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental & Vision Coverage

401(k) Plan with Company Match

Fertility Benefits

Paid Time Off & Holidays

Job summary

Barings is seeking a senior Executive Assistant to support the Head of North American Insurance & Intermediary and the Head of North American Institutional. This role is based in Charlotte and requires top-tier organizational and communication skills.

Responsibilities include managing executive email, calendar, travel planning, meeting management, and coordinating events. A strong business acumen and discretion are essential to succeed in Barings' fast-paced environment.

Qualifications

• Experience supporting senior executives in a fast-paced environment.
• Strong organizational and prioritization skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage leader email inbox, triage tasks and prioritize inquiries.
• Coordinate calendar, meetings, and space; ensure tech readiness.
• Plan complex domestic and international travel and manage expenses.
• Prepare meeting agendas, take notes, and drive action items.
• Coordinate events and team gatherings; support ad hoc projects.
• Handle documentation and data entry as needed.

Skills

Executive support

Calendar management

Travel coordination

Email inbox management

Meeting logistics

Communication

Education

Associates or Bachelor’s preferred

Tools

Microsoft Office

Adobe Acrobat

Job description

At Barings, we are as invested in our associates as we are in our clients. We recognize those who work diligently for us and reward them for personal and professional integrity, communication skills, distinct competencies and expertise in specific strategies, ability to collaborate as a team member and true dedication to the interests of our clients.

Title: Senior Assistant, Executive Assistant

Business Unit: Global Client Group

Location: Charlotte

Barings is a leading global financial services firm dedicated to meeting the evolving investment and capital needs of our clients and customers.

Through active asset management and direct origination, we provide innovative solutions and access to differentiated opportunities across public and private capital markets.

A subsidiary of MassMutual, Barings maintains a strong global presence with business and investment professionals located across North America, Europe, and Asia Pacific.

Job Summary

Barings is seeking a senior level Executive Assistant to support the Head of North American Insurance & Intermediary and Head of North American Institutional. This position is located in Charlotte.

Primary Responsibilities

The candidate selected will provide reliable, proactive and confidential executive administrative support to the Head of North American Insurance & Intermediary and Head of North American Institutional. Position is responsible for administrative support duties including, but not limited to:

• Managing leader email inbox, triaging and prioritizing tasks, and handling inquiries where appropriate
• Calendar management (coordinating with other assistants to schedule meetings, resolve conflicts, reserve meeting space, ensure technology is set up)
• Coordinate travel planning and handle expense management for complex and worldwide travel
• Responsible for meeting management, including preparing agendas, taking notes, and driving action items to completion
• Coordinate events and team gatherings
• Managing documentation, data entry, and other administrative tasks as needed
• Other special projects as required

Qualifications

• Strong executive presence with experience supporting executives in a highly professional and fast-paced environment
• Advanced skillset utilizing Microsoft Office applications (Word, Excel, PowerPoint, Teams, SharePoint and Outlook) and Adobe Acrobat
• Ability to organize tasks and assign order of priority for a leader
• Proven ability to serve as a trusted partner, maintain confidentiality, and deliver upward feedback to senior leaders
• Strong problem-solving skills and ability to make decisions independently in line with leader’s style and preferences
• Experience booking complex domestic and international travel preferred
• Takes initiative in problem solving and ownership of tasks
• High sense of urgency
• Strong verbal and written communication skills
• College degree is preferred; minimum Associates’ degree or equivalent #LI-JS1

Requisite Skills Additional Skills

Barings is an Equal Employment Opportunity employer; Minority/Female/Age/Sexual Orientation/Gender Identity/Individual with Disability/Protected Veteran. We welcome all persons to apply.

Barings offers a comprehensive benefits package including:

CORE BENEFITS & WELLNESS

• Medical (including Virtual Care), Prescription, Dental, and Vision Coverage
• Fitness Center Reimbursement Program (Including Online Memberships)
• Employee Assistance Program (EAP)
• Fertility Benefits
• FINANCIAL WELL-BEING Highly competitive 401(k) Plan with Company Match
• Health Savings Account (HSA) with Company Contributions
• Flexible Spending Accounts (FSA) - Health Care & Dependent Care
• Retirement Health Reimbursement Account
• LIFE INSURANCE Basic and Supplemental Life Insurance Spouse and Child Life Insurance
• TIME OFF, DISABILITY AND LEAVE OF ABSENCE Paid Vacation, Sick Days and Annual Holidays Paid Leave of Absences (Maternity Leave, Parental Leave, Caregiver Leave, Bereavement Time) Short and Long Term Disability Plans Paid Volunteer Time

OTHER BENEFITS

• Education Assistance Program
• Charitable Matching Gifts Program
• Commuter Reimbursement Program
• Adoption and Surrogacy Reimbursement Program

Barings is a leading global asset management firm dedicated to meeting the evolving investment and capital needs of our clients.

We build lasting partnerships that leverage our distinctive expertise across traditional and alternative asset classes to deliver innovative, institutional-quality solutions and service.

Our team-driven culture is based on transparency, responsibility and putting our clients’ interests first.

We listen to our clients to understand their needs, so that we can be a strategic advisor and long-term partner in meeting their unique investment goals.

Risk management and protecting our investors’ capital over the long term is an essential component of our lasting partnerships.

Barings is also committed to building long-term relationships with our associates and providing opportunities and support to help them succeed.

With our expanding business and global footprint, Barings offers a wealth of opportunities for associates who share our culture, values and commitment to excellence in client service.

As an organization, we believe that a diversity of perspectives and strengths is essential to meeting the evolving needs of our clients, and we are committed to attracting and retaining a talented workforce as diverse as the clients and communities that contribute to our success.