Senior Executive Assistant to Leadership Team

Visa; Austin (TX); On-site; USD 66,000 - 103,000; Full time

Job summary

Visa is seeking an Executive Administrator to provide direct administrative support to People Team Leaders and other team members. This role handles highly confidential information and requires broad policy knowledge.

You will manage calendars, travel, expenses, and internal communications across multiple time zones, while maintaining meticulous attention to detail. Ideal candidates will have 2+ years of experience, strong MS Office skills, and a proactive, discreet mindset.

Qualifications

• Must have a high school diploma or equivalent or relevant work experience.
• Experience supporting executives in a fast-paced environment with complex calendaring.
• Proven discretion and ability to handle highly confidential information.
• Proactive, solution-oriented mindset with strong attention to detail.

Responsibilities

• Manage complex calendars, communications, and activities for leaders and teams.
• Process expense reports and organize travel as needed.
• Facilitate effective internal communications across the organization.
• Plan events and meetings, coordinating with other assistants across time zones.
• Support Vice Presidents and senior leaders, with proactive problem solving.
• Leverage AI tools to drive efficiency and improve processes.

Skills

Calendar management

Travel coordination

Executive support

Communication skills

Discretion & confidentiality

Education

High School diploma

Tools

Microsoft Office Suite

SharePoint

Copilot

ChatGPT

Concur

Navan

Job description

Visa is seeking an Executive Administrator to provide direct administrative support to People Team Leaders and other team members. This role handles highly confidential information and requires broad policy knowledge.

You will manage calendars, travel, expenses, and internal communications across multiple time zones, while maintaining meticulous attention to detail. Ideal candidates will have 2+ years of experience, strong MS Office skills, and a proactive, discreet mindset.