Senior Executive Assistant to Leadership

AdventHealth; Florida; On-site; USD 30,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Paid time off

403(b) retirement plan

Parental leave - 4 weeks

Career development

Whole person well-being resources

Mental health resources

Pet benefits

Job summary

AdventHealth in Florida is seeking an experienced executive assistant to support senior leaders and manage day-to-day functions of the department. You will handle scheduling, document preparation, travel planning, and coordination of special projects with professionalism and discretion.

The role emphasizes strong organizational skills, attention to detail, and the ability to multi-task in a fast-paced environment, with day-shift hours and a comprehensive benefits package.

Qualifications

• Proficient in Microsoft Office applications (Outlook, Excel, PowerPoint, Word).
• Demonstrates strong organizational skills and attention to detail.
• Excellent time management, planning, and multitasking abilities.
• Able to read, write, and speak conversational English; strong verbal and written communication.

Responsibilities

• Schedules and maintains executive calendars and coordinates meetings, venues, catering, and travel logistics.
• Organizes recurring conference calls for executives.
• Maintains paper and electronic files of correspondence, documents, and reports.
• Prepares, edits, and distributes reports, agendas, meeting minutes and org charts.
• Handles confidential information with discretion and professionalism.
• Assists with travel arrangements and expense reporting.
• Collaborates with staff and leadership to support executive functions.

Job description

AdventHealth in Florida is seeking an experienced executive assistant to support senior leaders and manage day-to-day functions of the department. You will handle scheduling, document preparation, travel planning, and coordination of special projects with professionalism and discretion.

The role emphasizes strong organizational skills, attention to detail, and the ability to multi-task in a fast-paced environment, with day-shift hours and a comprehensive benefits package.