Senior Executive Assistant to Global Leaders

Jazz Pharmaceuticals; United States; Remote; USD 78,000 - 116,000; Full time

Job summary

Jazz Pharmaceuticals is seeking an experienced Executive Assistant to support calendar management and prioritization for senior leaders across time zones. The role requires coordination with multiple executive assistants and leaders, handling confidential information with integrity and efficiency.

The ideal candidate holds a BS/BA, 3–5 years in administrative or executive support, and strong project management and communication skills.

Qualifications

• Requires a BS/BA in a relevant field.
• Three to five years of experience in Administrative or Executive support.
• Strong project management skills.
• Demonstrated ability to multi-task and prioritize work.
• Exceptional organizational and communication skills.

Responsibilities

• Calendar management and schedule prioritization for team of > 3 leaders; interface with other Senior/Executive Assistants and Leaders.
• Coordinate across multiple time zones.
• Schedule and organize department meetings and events, including off-site and large group meetings.
• Maintain and complete expense reports for leaders.
• Manage contracts, purchase orders and invoices for department vendors.
• Prepare materials for team and board meetings.

Skills

Executive support

Project management

Communication

Multi-tasking

Time management

Concur knowledge

Virtual collaboration tools

Education

BS/BA in a relevant field

Tools

Concur

Zoom

Microsoft Teams

Job description

Jazz Pharmaceuticals is seeking an experienced Executive Assistant to support calendar management and prioritization for senior leaders across time zones. The role requires coordination with multiple executive assistants and leaders, handling confidential information with integrity and efficiency.

The ideal candidate holds a BS/BA, 3–5 years in administrative or executive support, and strong project management and communication skills.