Executive Assistant

Jazz Pharmaceuticals; United States; Remote; USD 78,000 - 116,000; Full time

Job summary

Jazz Pharmaceuticals is seeking an experienced Executive Assistant to support calendar management and prioritization for senior leaders across time zones. The role requires coordination with multiple executive assistants and leaders, handling confidential information with integrity and efficiency.

The ideal candidate holds a BS/BA, 3–5 years in administrative or executive support, and strong project management and communication skills.

Qualifications

• Requires a BS/BA in a relevant field.
• Three to five years of experience in Administrative or Executive support.
• Strong project management skills.
• Demonstrated ability to multi-task and prioritize work.
• Exceptional organizational and communication skills.

Responsibilities

• Calendar management and schedule prioritization for team of > 3 leaders; interface with other Senior/Executive Assistants and Leaders.
• Coordinate across multiple time zones.
• Schedule and organize department meetings and events, including off-site and large group meetings.
• Maintain and complete expense reports for leaders.
• Manage contracts, purchase orders and invoices for department vendors.
• Prepare materials for team and board meetings.

Skills

Executive support

Project management

Communication

Multi-tasking

Time management

Concur knowledge

Virtual collaboration tools

Education

BS/BA in a relevant field

Tools

Concur

Zoom

Microsoft Teams

Job description

If you are a current Jazz employee please apply via the Internal Career site

Jazz Pharmaceuticals is a global biopharma company whose purpose is to innovate to transform the lives of patients and their families. We are dedicated to developing life-changing medicines for people with serious diseases — often with limited or no therapeutic options. We have a diverse portfolio of marketed medicines, including leading therapies for sleep disorders and epilepsy, and a growing portfolio of cancer treatments. Our patient-focused and science-driven approach powers pioneering research and development advancements across our robust pipeline of innovative therapeutics in oncology and neuroscience. Jazz is headquartered in Dublin, Ireland with research and development laboratories, manufacturing facilities and employees in multiple countries committed to serving patients worldwide. Please visit www.jazzpharmaceuticals.com for more information.

Job Description

Brief Description

Calendar management and schedule prioritization for team of > 3 people (SVP, VP, ED levels) that requires interface and communication with other Senior/Executive Assistants and Leaders throughout the company.

Essential Functions/Responsibilities

• Highly effective communication skills and prioritization of tasks and activities to support to support multiple senior leaders; will require extensive check-ins and updates with each leader to ensure all work is being coordinated
• Ability to work across multiple time zones to support team members
• Schedule and organize individual and team department activities including meetings and large group events; includes off-site department meetings, POA meetings, and others that arise
• Maintain and complete expense reports for leaders
• Manage contracts, purchase orders and invoices for department vendors
• Collaborate and support team to prepare materials for team meetings, board meetings, department updates etc.
• Work independently and within teams on special and ongoing projects
• Other duties as assigned and important to the team

Required Knowledge, Skills, and Abilities

• Requires a BS/BA in a relevant field
• Three to five years of experience in Administrative or Executive support function
• Strong project management skills
• Demonstrated ability to multi-task and prioritize work
• Strong collaboration skills
• High attention to detail
• Knowledgeable in driving process/quality improvement efforts
• Exceptional organizational and communication skills
• Ability to function independently and under pressure
• Familiarity with Concur for travel and expense reporting
• High level of integrity and ability to appropriately manage sensitive, confidential information
• Ability to learn quickly, flexibility, enthusiasm, and a proactive approach to departmental support.
• Strong interpersonal, time management, and organizational skills
• Familiar with virtual communications systems such as Zoom, Microsoft Teams, etc.

Required/Preferred Education and Licenses

• Requires a BS/BA in a relevant field

Jazz Pharmaceuticals is an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any characteristic protected by law.

FOR US BASED CANDIDATES ONLY

Jazz Pharmaceuticals, Inc. is committed to fair and equitable compensation practices and we strive to provide employees with total compensation packages that are market competitive. For this role, the full and complete base pay range is:

$77,600.00 - $116,400.00

Individual compensation paid within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, and other pertinent factors. The goal is to ensure fair and competitive compensation aligned with the candidate’s expertise and contributions, within the established pay framework and our Total Compensation philosophy. Internal equity considerations will also influence individual base pay decisions. This range will be reviewed on a regular basis.

At Jazz, your base pay is only one part of your total compensation package. The successful candidate may also be eligible for a discretionary annual cash bonus or incentive compensation (depending on the role), in accordance with the terms of the Company’s Global Cash Bonus Plan or Incentive Compensation Plan, as well as discretionary equity grants in accordance with Jazz’s Long Term Equity Incentive Plan.

The successful candidate will also be eligible to participate in various benefits offerings, including, but not limited to, medical, dental and vision insurance, 401k retirement savings plan, and flexible paid vacation. For more information on our Benefits offerings please click here: https://careers.jazzpharma.com/benefits.html