Senior Executive Assistant to EVP, Hybrid & Global Travel

Elanco; Indianapolis (IN); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Relocation packages

Two weeklong shutdowns (mid-summer and

Year-end shutdowns in the US

8-week parental leave

Annual bonus offering

Flexible work arrangements

Up to 6% 401K matching

Job summary

Elanco is seeking a Senior Executive Assistant to partner closely with the EVP of US Pet Health and Global Digital Transformation. You will manage sophisticated calendars, travel, expenses, and confidential communications while coordinating activities across the leadership team.

Responsibilities include supporting recruitment, creating documents and presentations, and capturing minutes. You will lead the Administrative Assistants network within US Pet Health and help streamline processes with

Qualifications

• Education: High School Diploma/GED with equivalent experience.
• Experience: A minimum of 6 years of experience in a senior or executive administrative role, preferably in a corporate setting.
• Skills: Strong organizational and communication skills; demonstrated ability to anticipate and solve complex operational problems and influence plans within a business area.

Responsibilities

• Provide advanced administrative partnership to the EVP, proactively managing a complex calendar, global travel arrangements, and expense reporting, while handling all correspondence with the highest level of confidentiality.
• Serves as central point of contact for EVP and PH leadership team, managing the flow of confidential information and acting as liaison between EVP’s office and internal/external stakeholders.
• Coordinate and manage logistics for a wide range of events (e.g., National Business Meeting), including venue setup, catering, and travel logistics.
• Act as a key resource for the broader leadership team by supporting recruiting and onboarding activities, preparing and/or refining documents and presentations, preparing meeting agendas and taking minutes, and anticipating and resolving complex administrative and operational problems.
• Actively engage with the administrative professional community and serve as coordinator for Administrative Assistants within US Pet Health. Facilitate open lines of communication, share best practices, and ensure seamless, coordinated support across the PH leadership teams, while collaborating with other EAs on Elanco Executive Committee (EEC) logistics and regional commercial events.

Skills

Organizational skills

Communication skills

Problem solving

Influence plans

Education

High School Diploma/GED

Tools

Concur Travel and Expense Reporting

SAP

Microsoft Office 365

Job description

Elanco is seeking a Senior Executive Assistant to partner closely with the EVP of US Pet Health and Global Digital Transformation. You will manage sophisticated calendars, travel, expenses, and confidential communications while coordinating activities across the leadership team.

Responsibilities include supporting recruitment, creating documents and presentations, and capturing minutes. You will lead the Administrative Assistants network within US Pet Health and help streamline processes with