Executive Assistant, Global Operations & Travel

Elanco; Indianapolis (IN); Hybrid; USD 40,000 - 52,000; Full time

Benefits offered by this job

Multiple relocation packages

Two weeklong shutdowns (mid-summer and

8-week parental leave

9 Employee Resource Groups

Annual bonus offering

Flexible work arrangements

Up to 6% 401K matching

Job summary

Elanco, Hybrid HQ in Indianapolis, is seeking an Administrative Assistant to manage executive calendars, coordinate both domestic and international travel, and handle mixed- environment meetings and events.

You will process purchase requisitions via SAP, handle facilities work orders through ServiceNow, and maintain SharePoint repositories with accuracy and discretion. A minimum of 3 years in a fast‑paced setting is expected.

Qualifications

• Education: High School Diploma or equivalent; Associate’s degree or relevant business certification preferred.
• Experience: A minimum of 3 years of professional administrative support in a fast-paced corporate or matrixed environment.
• Demonstrated proficiency with the Microsoft 365 Suite (Outlook, Teams, Word, Excel, PowerPoint, SharePoint) and experience with travel/expense platforms like Concur.

Responsibilities

• Manage and optimize complex, fast-changing executive calendars in Microsoft Outlook, proactively resolving conflicts and prioritizing urgent inquiries.
• Plan and coordinate domestic and international travel itineraries, accommodations, and visa requirements while reconciling expenses in compliance with Elanco policies.
• Coordinate end-to-end meeting and event logistics for on-site, virtual, and hybrid environments, including room security, AV configuration, and catering.
• Execute departmental financial and operational support, including purchase requisitions via SAP, facility work orders via ServiceNow, and SharePoint repository maintenance.
• Facilitate team coordination and onboarding logistics for new hires, including IT hardware requests and workstation setup.

Skills

Discretion and integrity

Communication skills

Prioritization

Education

High School Diploma or equivalent

Associate’s degree or business certification preferred

Tools

Microsoft 365 Suite

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

Concur

SAP

ServiceNow

Job description

Elanco, Hybrid HQ in Indianapolis, is seeking an Administrative Assistant to manage executive calendars, coordinate both domestic and international travel, and handle mixed- environment meetings and events.

You will process purchase requisitions via SAP, handle facilities work orders through ServiceNow, and maintain SharePoint repositories with accuracy and discretion. A minimum of 3 years in a fast‑paced setting is expected.