Senior Executive Assistant to Deputy Director

TSABAA; Austin (TX); Hybrid; USD 71,000 - 82,000; Full time

Job summary

The Texas Department of Licensing and Regulation seeks an Executive Assistant III to provide high‑level administrative support to the Deputy Executive Director of Licensing & Regulatory Services and other executives in the Executive Office. The role manages calendars, correspondence, travel, meeting materials, and confidential communications with internal staff and officials.

Responsibilities include preparing reports and presentations, coordinating agency plans and budgets, handling visitor and

Qualifications

• Graduation from a standard senior high school or GED equivalent is required.
• Five (5) years of experience in program administration, administration management, or in an administrative support role is required.
• Willingness to work extra hours (evenings, weekends, and holidays) is required.
• Willingness to travel up to 10% for job-related purposes is required.
• Must possess a valid driver’s license, proof of auto liability insurance, and an acceptable driving record from the Department of Public Safety.
• Graduation from an accredited four-year college or university with major course work in business administration or a related field is preferred.
• Considerable experience in program administration, administration management, or performing high-level executive or administrative support work is preferred.
• Experience with Microsoft Word, Excel, Outlook, TEAMS, and PowerPoint is preferred.

Responsibilities

• Provides highly advanced administrative and technical assistance to agency executives.
• Manages calendars, email correspondence, meetings, and other activities on behalf of the Deputy Executive Director of Licensing & Regulatory Services and other executives in the Executive Office.
• Responsible for the planning, coordinating, developing, and compiling of presentation materials, legislative documents, and various reports.
• Prepares correspondence, reports, studies, forms, and documents.
• Greets and directs visitors to the Executive Office and appropriately routes phone calls and emails.
• Oversees and is responsible for the compilation and interpretation of data, in making calculations and preparing reports, manuals and publications.
• Supports the Commission, including the preparation of meeting materials, handling meeting logistics, travel arrangements and vouchers, and communications with Commission members.
• Coordinates and manages meetings, activities and/or work with staff, governmental agencies, advisory boards, and other interested parties.
• Develops, revises, interprets, reviews, and communicates administrative policies, procedures, standards and methods, and evaluates their effectiveness.
• Oversees and coordinates calendars for the public meeting rooms.
• Maintains strict confidentiality regarding agency information.
• Completes travel vouchers for the Deputy Executive Director of Licensing & Regulatory Services and other executives in the Executive Office.
• Provides friendly, caring service to citizens and employees of the agency.
• Demonstrates a spirit of teamwork, offering positive and constructive ideas, encouragement, and support to other members of the staff and team, while upholding the agency’s core values.
• Serves as a liaison between agency staff and executive office, communicating agency objectives, tasks, and executive decisions to staff.
• Complies with division and/or agency training requirements.
• Keeps management appropriately informed of ongoing activity and critical matters affecting the operation and well-being of the agency.
• Adheres to all Texas Department of Licensing and Regulation Personnel Policies and performs related work as assigned.

Skills

Time management

Organizational skills

Executive communication

Confidentiality

Problem solving

Education

High school diploma or GED

Bachelor's degree preferred

Tools

MS Word

MS Excel

Outlook

TEAMS

PowerPoint

Job description

The Texas Department of Licensing and Regulation seeks an Executive Assistant III to provide high‑level administrative support to the Deputy Executive Director of Licensing & Regulatory Services and other executives in the Executive Office. The role manages calendars, correspondence, travel, meeting materials, and confidential communications with internal staff and officials.

Responsibilities include preparing reports and presentations, coordinating agency plans and budgets, handling visitor and